Administrative Assistant

Location: San Ramon

Reports to: CEO

Employment Type: Full-Time

Are you sharp, organized, and eager to learn how successful businesses run from the inside out? This is your chance to work directly with the CEO of a growing, multi-entity organization that spans healthcare, administration, technology, and real estate. You’ll gain hands-on experience in business operations, project management, and brand development, while helping to keep projects, schedules, and communication running smoothly.

We’re looking for someone bright, curious, and motivated — someone who thrives in a fast-paced environment and loves both learning and creating structure in the midst of growth.

· Partner directly with the CEO to support day-to-day operations, scheduling, and project coordination.

· Assist with special business projects, from process improvement to new initiatives.

· Create, organize, and maintain business documentation, reports, and workflows.

· Manage social media posts and light marketing communications.

· Research and gather information to support decision-making and strategic planning.

· Coordinate meetings, prepare materials, and ensure smooth execution of key initiatives.

· Contribute ideas for improving efficiency, client experience, and internal organization.

· Strong organizational and time management skills — you love to make systems work.

· Excellent written and verbal communication abilities.

· A proactive, solutions-oriented mindset — you see what needs to be done and make it happen.

· Interest in learning business strategy, management, and operations.

· Tech-savvy — comfortable using digital tools, managing documents, and assisting with social media.

· Adaptable, professional, and eager to grow alongside a driven team.

· Mentorship and direct collaboration with the CEO.

· Exposure to multiple industries — from technology to real estate to mental health services.

· Meaningful work that contributes to real impact and innovation.

· Room to grow into project management, operations, or business leadership roles.

· A supportive, forward-thinking culture that values ideas, initiative, and excellence.

You’re not just looking for a job — you’re looking for a career foundation. You want to understand how businesses grow, how leaders make decisions, and how to bring order and creativity together. You’re polished, dependable, and ready to take initiative.

Compensation: Competitive pay commensurate with experience

Start Date: Upon Hire

To Apply: Send your resume and a short note on why this opportunity excites you to rtumber@soteriasolution.com