What are the responsibilities and job description for the Administrative Assistant position at Hope Gospel Mission?
We are searching for a dedicated and passionate individual to add to our Development Team at Hope Gospel Mission! This role will be focused on supporting the Main Office and Development Department with administrative tasks. The ideal candidate is very detail orientated and willing to learn new things; if this is you, let us know by submitting an application!
Position Title: Development Administrative Assistant
Position Objective: Representing Hope Gospel Mission with faith focused, professional demeanor in every interaction, verbal and written. Providing a cohesive, detail orientated office environment and supporting office and development personnel administratively, within the scope of job duties.
Supervisor: Development Manager
Classification: Part-time, non-exempt
Shift/Schedule: Between the working days of M-F, hours between 8:30am - 4:30pm
Summary of Responsibility:
- Reflect a professional image, attitude, and demeanor representing Hope Gospel Mission with all applicants, residents, donors, office guests, etc
- Greet and ensure a welcoming environment to all those entering the Administrative Office
- Communicate professionally when answering the phone, sending internal correspondence, taking detailed messages, and answering office related questions
- Monitor and schedule events utilizing Google Calendar, work email, tours, daily events, etc.
- Ensure administrative office is kept clean and organized
- Acquire a good understanding of company programs, policies, and protocol in order to speak well to others about HGM’s organization
- Assist with Customer Relationship Management (CRM) for data entry and donation processing
- Proof-read all donor and marketing communications such as quarterly newsletters, notification of upcoming events, etc.
- Assist the Development team with major donor thank you cards, new donor welcome calls, oversight of coin boxes, etc.
- Maintain donor confidentiality
- Assist with staff events, Board of Directors meetings, Hygiene Drive and other events as needed
- Assist all office departments as directed within scope of duties including Human Resources, Accounting, and Programs but especially Development and Community Relations
- Other administrative duties as needed
Experience, Education, and Requirements:
- Mature Christian in agreement with Hope Gospel Mission’s faith statement
- High School diploma or GED equivalent required
- Previous leadership or administrative experience preferred
- Detail oriented with strong interpersonal and organizational skills
- Experience with complex file management
- Concise electronic communication (email, programs, etc)
- Outstanding communicator; both verbal and written
- Professional office demeanor and image
- Ability to navigate crisis in a calm and professional manner
- Computer literate and familiar with common office equipment use (printer, copier, fax etc)
- Competent and knowledge in: Gmail, Google Calendar, Microsoft Office (Word and Excel)
- Strong problem solver, analytical thinker and ability to show discernment
- Ability to prioritize given tasks and work efficiently towards completing them
- Current driver’s license and ability to meet approval requirements of HGM’s insurance company for driving mission vehicles
- Ability to lift and carry up to 50 pounds occasionally
Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. It is illustrative of the area of responsibility. All job descriptions may include additional direction given from the supervisor.
Pay: $15.00 - $18.00 per hour
Expected hours: 24.0 per week
Benefits:
- 401(k) matching
- Employee discount
- Paid time off
Work Location: In person
Salary : $15 - $18