What are the responsibilities and job description for the Business Services - Accountant position at Hope College?
Position Title
Business Services - Accountant
Classification Title
Administrative Full Time (.75-1.0 FTE)
Benefits Eligibility
Benefits Eligibility
Department
Business Services
Job Description
The Accountant is responsible for assisting the Accounting Manager, Controller, and Director of Finance with various tasks. This position will report to the Accounting Manager.
This is a 1.0 FTE position. The target start date for this position is October 7, 2024. This is an in-person position. Normal working hours are 8am to 5pm with an hour for lunch.
Below are general job responsibilities of this position:
- Bank reconciliations for our general, accounts payable, and payroll checking accounts
- Trust, Annuity, Pooled Income Fund, and other Investment accounting, including issuing K-1’s and 1099’s to beneficiaries, and ensuring timely payment to beneficiaries
- Prepare the annual report to the New York Insurance Department for the College’s Annuity Fund
- Issue 1099’s for non-employee compensation and other miscellaneous payments
- Enter journal entries into the college’s ERP. Additionally, oversee the entering, scanning, and filing of journal entries for Business Services
- Writing journal entries for various internal charges
- Provide monthly reports to campus partners
- Monthly sales tax reporting
- Annual Michigan escheats process
- Reconcile daily cash receipting for Business Services and the college retail operations
- Point person for auxiliary enterprise functions, including retail cash and credit card processing through the college’s ledger system
- Assist with the year end closing process
- Resolve and correct accounting errors
- Assist with accounts payable. Including but not limited to processing invoices, entering invoices into the college’s ERP, and submitting invoices for approval
- Manage record retention for Business Services
- Act as liaison between Business Services and various student organizations who manage significant amounts of money. Assist the Student Congress Controller with the student organization budgets and questions
- Assist the Controller and Accounting Manager with the college’s external financial statement and Single Audits
- Assist with sponsored program accounting, including assisting with invoicing and requesting cash payments for grants and reporting
- Act as team lead for the Accounts Payable. This includes assisting with A/P coverage for vacations, sick days, etc.
- Assist with Accounts Receivable as needed
- Admin on the P-card program
- Prepare annual report for the Equity and Athletics Disclosure Act (EADA)
- Assist with oversight of the College’s expense policy
- Other duties as assigned
Qualifications
- Bachelor’s Degree or higher in Accounting, Finance, Business, or other related field with relevant accounting experience.
- Proficiency in Microsoft Office Suite, including intermediate to expert Excel skills.
- Excellent written and verbal interpersonal skills.
- Excellent problem solving and analytical skills.
Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number
2023-239SR
Job Posting Open Date
08/26/2024
Job Posting Close Date
09/06/2024
Open Until Filled
No
Is this position available for sponsorship
No
Special Instructions to Applicants
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
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