Attendance Clerk - Hoover High School 26-27 School Year

TITLE: Attendance Clerk 

POSTION TYPE: CLER

DEPARTMENT: Office of Schools

REPORTS TO: Building Administrator

FLSA STATUS: Non-Exempt

FT/PT: Full time

DAYS:  215-day calendar      HOURS: 7.5 hour day

HIRING SPECIFICATIONS:

Required:

1. High school diploma, Hi SET or G.E.D.
2. Previous secretarial/clerical work or equivalent training
3. Computer skills
4. Skills in the operation of office equipment.
5. Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired:

1. Strong command of the English language
2. Ability to deal with more than one person/task at a time
3. Ability to handle questions/complaints with tact
4. Attention to detail 

BASIC FUNCTION: Keep records of attendance on the total enrollment; drops, transfers, entries in computer.

ESSENTIAL FUNCTIONS: 

1. Runs and saves Daily Attendance Report from day before to Daily Attendance folder on server. Prints two hard copies. One for teachers; one for attendance associate.
2. Records daily absences, tardies and suspensions to Infinite Campus. These absences are generated from phone calls from parents, emails from teachers and attendance cards from teachers.
3. Responds to parent and guardian phone calls when the attendance associate has left messages regarding student attendance.
4. Answers phone in attendance office and directs to appropriate person.
5. Manages reception desk for VP and SIL.
6. Issues passes to students to enter and exit the building.
   1. Asks students why they are late.
   2. Verify if needed with home school, note or phone call.
   3. Makes sure student signs in.
   4. Enters time and reason for tardiness in computer along with reason for tardiness.
   5. Issues pass to student or sends student to VP if too many tardies or absences.
7. Has visitors sign in, contact teacher or person they are visiting and issue pass.
8. Supervises student workers.
9. Performs clerical tasks as per Principal, Vice Principal, and Dean of Students.
10. Looks up information in Parking Database when requested by Campus Monitor or School Resource Officer.
11. Faxes suspension letters to home school.
12. Mails suspension letters to parent/guardian.
13. Inputs new student records into Infinite Campus discipline database.
14. Assigns lockers to teachers to assign to students. Keep database and hard copies of lockers assigned by the teachers.
15. Delivers messages to students in class as called by parents.
16. Documents paper excuses from students regarding absences.
17. Keeps track of all home school activities for students.
18. Faxes attendance reports to home schools each morning for previous days.
19. Responds to questions from teachers regarding attendance, activities at schools or anything else they need.
20. Responds to students with problems sent to the office.
21. Types bus assignments for all buses to and from Central Campus per Campus Monitor.
22. Supervises students who are in the office waiting to see Vice Principal or Dean of Students.
23. Responds to questions, problems, and requests over the walkie-talkie.
24. Researches questions regarding home school activities.
25. Responds to phone calls from VP or attendance office of other schools regarding attendance of specific students.
26. Calls home schools to notify buses are late leaving Central Campus.
27. Notifies office to announce buses are late and please admit students without a pass.
28. Signs and documents in computer field trip forms for Central Campus and home schools.
29. Enters address changes of students in Infinite Campus.
30. Looks up any questionable absences in Infinite Campus or call home school.
31. Perform other duties as requested by supervisor/office manager.
32. Attend work on a prompt and regular basis.
33. Maintain confidentiality.
34. Maintain satisfactory and harmonious relationships with the public, students and other employees.  

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
4. Assist with other duties as may be assigned. 

PHYSICAL REQUIREMENTS: 

Constant: Manual dexterity tasks: telephone/computer.

Frequent: Standing, sitting, fax/copy machine.

Occasional: Bending/Stooping, walking, driving, reaching, pushing, pulling, climbing stairs, lifting (25lbs), carrying (25 feet).

WORKING CONDITIONS: 

Constant: Inside

Occasional: Outside extremes of temperature/humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.  Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check. 

Approved By: BC

Date: 5/2026

Salary : $17 - $19