Records Management - III

HonorVet Technologies (SDVOSB) provides specialized and scalable staffing solutions to pharmaceutical companies, medical device companies, biotech organizations, CROs, research laboratories, and life sciences organizations across the United States. With strong delivery capabilities and rapid turnaround times, we support contract, direct hire, project-based, and consulting staffing needs across clinical research, pharmacovigilance, regulatory affairs, quality assurance, quality control, medical affairs, manufacturing, validation, and scientific operations. Our dedicated recruitment team focuses on delivering qualified life sciences and pharmaceutical professionals efficiently while ensuring quality, compliance, and client satisfaction.

Job Title: Records Management - III
Job Location: Groton, CT - Hybrid; minimum two days per week onsite
Job Duration: 12-Month Contract

Description:

• This role will be responsible for managing both physical and electronic records, supporting document lifecycle processes, and assisting with document remediation activities related to the implementation of a new document management system.
• The ideal candidate will have experience working in a regulated industry, strong organizational skills, and the ability to coordinate multiple projects while ensuring compliance with established procedures and record retention requirements.

Key Responsibilities:
Records and Archive Management

• Support onsite archive operations, including receiving, cataloging, storing, and retrieving records and archived materials.
• Manage both paper and specimen archives in accordance with company procedures and regulatory requirements.
• Maintain accurate record inventories and archive tracking systems.
• Coordinate archive activities with internal stakeholders and archive team members.
• Ensure records are handled, stored, and retained according to established compliance standards.

Document Management and Control

• Support the administration and maintenance of electronic document repositories.
• Assist with controlled document processes, including document creation, revision, review, approval, and archival activities.
• Support monthly document lifecycle and Standard Operating Procedure (SOP) updates.
• Monitor document status and ensure timely completion of document review and approval workflows.
• Ensure document compliance with internal policies and regulatory requirements.

System Migration and Remediation Support

• Assist with document remediation efforts related to the implementation of a new document management system.
• Coordinate with document authors and functional stakeholders to update and prepare documents for migration.
• Track project progress, follow up on outstanding actions, and communicate timelines and deliverables.
• Support data quality and document readiness activities throughout the migration process.

Compliance and Operational Support

• Maintain compliance with applicable quality and records management procedures.
• Assist in identifying process improvements that enhance efficiency and document control.
• Participate in training activities related to records management systems, archive operations, and compliance procedures.
• Work closely with cross-functional teams to ensure accurate and compliant record management practice
  

Required Qualifications:

• Bachelor's degree or equivalent work experience.
• Experience in records management, document control, archives management, quality systems, or related administrative operations.
• Strong organizational, planning, and project coordination skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
  

Preferred Qualifications:

• ​Experience working in a regulated environment such as:
  • Pharmaceutical
  • Biotechnology
  • Medical Device
  • Manufacturing
  • Quality or Compliance Operations
• Knowledge of document management systems and controlled document processes.
• Experience supporting SOP management and document lifecycle activities.
• Familiarity with records retention and compliance requirements.
• Experience with electronic document management systems such as Documentum, Veeva, or similar platforms.
• Experience coordinating document remediation or system migration projects.

Work Environment

• Hybrid work arrangement with a minimum of two onsite days per week.
• Position involves working with paper records, electronic records, and archived specimen materials.
• Training will be provided for archive handling procedures and internal systems.

Success Factors:

• Highly organized and process-oriented.
• Ability to work independently and collaboratively within a team environment.
• Strong focus on compliance, accuracy, and attention to detail.
• Ability to adapt to changing priorities and support ongoing operational and project-based activities.
• Proactive communication and stakeholder management skills.