What are the responsibilities and job description for the SALES ASSISTANT position at Honolulu Star-Advertiser?
We’re looking for a proactive, detail-oriented Advertising Sales Assistant to join our dynamic advertising team. This role is pivotal in ensuring seamless coordination between sales representatives, clients, and internal departments. You’ll be the organizational heartbeat that keeps advertising operations running smoothly
— balancing client care, communication, and administrative excellence with forward-thinking teamwork.
What You’ll Do:
Support Sales Reps: Assist advertising sales representatives with ad ordering, processing, and coordination.
Client Liaison: Answer phones and act as the first point of contact for clients when sales reps are unavailable — providing timely, professional service.
Cross-Department Collaboration: Serve as a liaison between the advertising team and other departments to ensure smooth communication and project flow.
Proofing & Verification: Contact customers to verify ad changes, send updated proofs, and ensure approvals are properly tracked.
Ad Proof Delivery: Coordinate delivery of ad proofs and tearsheets to the clients, to include the dispatch driver as needed, to guarantee on-time delivery.
Scheduling: Work closely with sales reps to ensure all ads are included accurately and punctually on run sheets.
Documentation: Write, separate, and distribute insertion orders to the appropriate departments for processing.
Reporting: Run and maintain reports related to ad placements, client orders, and department performance.
Flexibility: Perform other duties as required — your adaptability and initiative will make a real difference.
Our full-time employees enjoy a generous benefit package that includes Medical, Dental, Company-Matched 401k as well as sick leave and paid vacation.
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