What are the responsibilities and job description for the Procurement and Contracts Manager position at Honolulu Authority for Rapid Transportation (HART)?
The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu’s rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.
HART is seeking a dedicated and proactive Procurement and Contracts manager to join its team. Reporting to the Director of Procurement and Contract Administration, this position plays a critical role in managing procurement processes and contracts for various services, including design and construction, utilities, and professional services.
Job Duties & Responsibilities
- Provide day-to-day procurement and contract management support, including addressing inquiries, identifying noncompliance issues, and drafting follow-up correspondence.
- Develop solicitation packages that comply with federal and state regulations to meet project objectives.
- Receive, secure, and record bids/proposals; assist in conducting public bid openings.
- Conduct training for the Evaluation and Review Committee and reviews necessary documentation for contract amendments or change orders.
- Analyze invoices for contract accuracy and recommended payment amounts.
- Collaborate with project managers and other departments to prepare documents for presentations to the Change Control Committee, executive management, or the HART Board.
- Coordinate with legal counsel on matters requiring legal review.
- Audit contract procedures and respond to auditor inquiries.
Minimum Requirements
- Bachelor's degree in Business Administration, Public Administration, Engineering, Construction Management, or a related field (relevant work experience may substitute for formal education).
- At least three years of applicable work experience demonstrating substantive knowledge and understanding of procurement, design and construction, professional services, utilities, third party, and/or contract administration.
Physical Requirements
Candidates must meet the health and physical condition standards necessary to perform the essential duties of this position effectively.
Benefits
HART is part of the City and County of Honolulu, and employees enjoy a comprehensive benefits package provided by the City. This includes:
- Medical, prescription drug, vision, dental, and life insurance plans
- Generous vacation and sick leave, earning up to 21 days per year
- 13 paid holidays annually (14 days during election year)
- Retirement plan contributions through the Employees' Retirement System (ERS)
- Deferred compensation options to invest pre-tax income for retirement
- Flexible spending accounts for health and dependent care expenses
- Pre-tax transportation benefits, including TheBus and vanpool options
- Access to confidential counseling services through the Employee Assistance Plan (EAP)
- Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
- Eligibility for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service
Work Schedule and Location
- Schedule: Monday - Friday, 8-hour shift.
- Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
- Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.