Sr Subcontracts Specialist

Sr Subcontract Specialist 

You will report directly to our Strategic Sourcing Director, and you’ll work out of our Charlotte, NC or Mason, OH location on a Hybrid work schedule with three days in office and two days working from home. 

As a Sr. Subcontracts Specialist, you will have a critical role in managing subcontract administration for installation services throughout the project‑execution phase of major capital‑technology projects. Most assignments will involve overseeing two subcontracts, that are mechanical and electrical installation scopes. However, some projects may require only one specialized service such as Pick‑To‑Light installation. Your ability to effectively manage compliance with subcontract agreements, such as the Statement of Work, Amendments via a Change Order, and the Master Service Agreements, will be essential to project success and your expertise in subcontract management will be crucial in identifying and resolving subcontract issues and developing mutually acceptable solutions. 

KEY RESPONSIBILITIES 

• Manage all assigned subcontracts with subcontractors providing services required for installation needs for the warehouse‑conveyor‑technology projects. 
• Prepare and manage multiple concurrent projects at various stages of the project lifecycle. 
• Perform subcontract governance and commercial administration, including scope alignment, change‑order and risk management. 
• Collaborate with key project personnel (Program and Project Managers, Project Controls and Scheduling, Installation Supervisors, etc.) when project changes impact subcontract scope, deliverables, or compliance with contractual requirements. 
• Document subcontract compliance and quality issues through formal written correspondence to subcontractors and with Legal collaboration. 
• Lead and document weekly Subcontract Change Control alignment meetings for business‑critical (Tier 1–2) projects, including discussions on safety, quality, schedule/delivery, commercial/contractual items, purchase orders, and other relevant topics. 
• Approve subcontractor invoicing tied to purchase‑order milestones.
• Report monthly on the Cost of Goods across all the assigned projects. 
• Utilize Smartsheet to manage project assignments, route change orders, request milestone confirmation to the Project Manager, and support related processes. 
• Ability to negotiate with subcontractors while not compromising the subcontractor's quality of work or increasing risk.  
• Operate with a strong sense of urgency by proactively engaging with internal Program Office Contracts teams and support Lead Program Managers on subcontractor cost, performance, risk, and schedule matters. 
• Work jointly with Category Management to oversee subcontractor performance. 
• Help to identify areas of process improvement for a more efficient work environment.