Office Professional (Front Desk)

Note: This position will stay open until Tuesday, July 7 at 9am.

Position Overview:

It is the responsibility of the office professionals to organize and maintain the office systems of Honey Creek Community School and to assist the school’s administrators in running the school. The office professionals are integral members of the Honey Creek School team and actively support teachers, classroom instruction, students, families, and visitors to the school.

Qualifications:

• EDUCATION: Associates Degree or equivalent
• CERTIFICATION: Current First Aid/CPR/AED or within 90 Days of hire date
• Demonstrated ability to engage with colleagues and families; and support students with a wide range of abilities, backgrounds, and learning styles, using a trauma-informed approach
• Demonstrated ability to embody a commitment to anti-racist work and advancing community and justice in our educational system
• Demonstrated commitment to creating a culture of well-being and collaboration for all families
• Demonstrated flexibility and problem-solving skills in order to work as a productive team member
• Understanding and commitment to multi-age groupings
• Proficient editor
• Proficient with Microsoft Word and Excel
• Proficient computation skills

Description of Duties:

For All Office Professionals:

• Serve as administrative liaison to Honey Creek community
• Answer and direct phone calls, emails, and correspondence
• Greet and assist visitors and clients
• Update school website including but not limited to calendar, employment opportunities, and board minutes
• Maintain student and personnel files
• Schedule meetings and maintenance requests
• Copy
• Prepare bulk mailings and manage daily mail distribution
• Support classroom teachers
• Support administrators
• Care for all children and administer medication to students when appropriate
  • Track, monitor, and communicate medication requests
  • Ensure safe storage of medication
• Disseminate announcements to the community and media
• File, organize, and retrieve physical and digital documents
• Schedule appointments and maintain office calendars
  • Hearing and Vision Screening Point of Contact & Scheduler
  • School Picture Day Point of Contact & Scheduler
• Order and manage office supplies and inventory (including student planners)
• Prepare basic reports, memos, and forms
• Support other departments with administrative tasks
• Operate and maintain office equipment (printers, scanners, copiers)
  • Point of contact for UTEC
• Data entry and maintenance of internal records
• Assist the employee onboarding process, ensuring collection and review of all required hiring documentation
• Collaborate with the school’s finance firm to ensure proper use of accounting codes, accurate payroll, and streamlined purchasing processes.
• Assist with administrative financial tasks such as:
  • Processing Accounts Payable, including the intake, documentation, coding, and timely submission of invoices.
  • Managing Accounts Receivable, including the receipt and documentation of incoming payments (e.g., student fees, reimbursements).
  • Becoming the school’s internal expert in NewWorld accounting software: retrieve data, run reports, and provide timely information to leadership.
  • Processing invoices, payments, and expense reports
  • Recording financial transactions and maintain accurate ledgers
  • Reconciling bank statements and accounts
  • Assisting with budget preparation and monitoring
  • Generating financial reports and summaries
  • Verifying and audit financial documents for accuracy
  • Responding to billing inquiries from vendors or clients
  • Supporting audits by preparing and organizing financial records
  • Ensuring compliance with financial policies and regulations