What are the responsibilities and job description for the Automotive Office Manager position at Honda Bridgewater?
Office Manager – Automotive Dealership
Honda of Bridgewater | Bridgewater, NJ
Honda of Bridgewater is seeking an experienced Office Manager to lead our dealership accounting and administrative operations. This is not an entry-level office management position. We are looking for a professional with 3–5 years of recent automotive dealership office management experience who understands the day-to-day operations of a franchised dealership and can seamlessly oversee the accounting office while supporting executive management.
The ideal candidate will possess a thorough understanding of dealership accounting, sales and finance processes, manufacturer requirements, and the terminology used throughout an automotive dealership. They must be comfortable working with every department-including Sales, Finance, Service, Parts, and Executive Management-to ensure the dealership operates efficiently and maintains accurate financial records.
Key Responsibilities
- Oversee the daily operations of the dealership accounting office.
- Supervise and mentor office personnel while fostering a professional, team-oriented work environment.
- Ensure accurate and timely posting of new and used vehicle deals.
- Oversee funding, Contracts in Transit (CIT), deal postings, contract cancellations, and unwind transactions.
- Review deal jackets for completeness, compliance, and accounting accuracy.
- Manage customer and lender payoffs, refunds, warranty cancellations, GAP cancellations, service contract cancellations, and ancillary product cancellations.
- Reconcile bank accounts, floorplan accounts, manufacturer receivables, and accounting schedules.
- Monitor and resolve aged receivable and payable schedules.
- Prepare journal entries and assist with month-end and year-end closing procedures.
- Assist in preparing financial statements and maintaining compliance with dealership accounting standards.
- Ensure compliance with manufacturer policies, state regulations, and dealership procedures.
- Work closely with dealership leadership to improve office efficiency and accounting processes.
- Serve as a resource for Sales, Finance, and Service departments regarding dealership accounting procedures.
- Perform additional accounting, administrative, and operational duties as assigned.
Required Qualifications
- Minimum 3–5 years of recent automotive dealership office management or dealership accounting management experience is required.
- Automotive dealership experience is mandatory. Candidates without dealership experience will not be considered.
- Strong understanding of the complete dealership sales cycle, including:
- Vehicle deal processing
- Funding
- Contracts in Transit (CIT)
- Floorplan accounting
- Deal jackets
- Customer and lender payoffs
- Title and registration processes
- Warranty and product cancellations
- Manufacturer receivables
- Month-end closing procedures
- Financial statement preparation
- Accounting schedules and reconciliations
- Familiarity with dealership terminology and the day-to-day operations of a franchised automotive dealership.
- Experience using CDK is strongly preferred. Experience with other dealership management systems such as Reynolds & Reynolds or Dealertrack is also valuable.
- Strong leadership and team management skills.
- Excellent organizational and problem-solving abilities.
- Exceptional attention to detail with the ability to prioritize multiple deadlines.
- Advanced proficiency in Microsoft Excel and Microsoft Office.
- Ability to communicate effectively with employees at all levels of the dealership.
What We Offer
- Competitive compensation based on experience.
- Health, dental, and vision insurance.
- 401(k).
- Paid vacation and holidays.
- Employee vehicle purchase program.
- Stable, growing dealership with opportunities for advancement.
- Professional, collaborative work environment.
Join Our Team
If you are an experienced automotive dealership Office Manager who understands the inner workings of a dealership-not just general bookkeeping-we encourage you to apply.
We're looking for someone who already speaks the language of the automotive industry, understands dealership operations from deal posting through month-end financials, and can confidently lead our accounting office from day one.
Apply today to become part of the Honda of Bridgewater team!