Human Resources Specialist

POSITION: Human Resources Specialist

EMPLOYMENT TYPE: Full-time (Monday-Friday) / 12-month position

START DATE: ASAP

SALARY: $64,500 - $69,500/year (prorated) commensurate with credentials and experience

EVALUATION: Annually

SUPERVISOR: Jalitza Martinez, Assistant Superintendent for Staff Services

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s Degree in Human Resources or related field preferred.
• Minimum of 3 years’ experience in human resources preferred.
• Professional in Human Resources (PHR) certification preferred.
• Demonstrated evidence of knowledge and continued training in employment law, compensation, compliance, safety, training and development.
• Excellent record keeping, attention to detail and computer skills in Microsoft Office Suite (Word,PowerPoint, Excel and Access) and Google Workspace.

JOB DESCRIPTION/ESSENTIAL DUTIES:

1. Administer and maintain the district’s absence management system (e.g., Frontline/Absence
Management), including leave entry, reconciliation, corrections, and approval routing.
2. Monitor employee leave balances and ensure accurate coding and documentation of sick,
personal, vacation, and unpaid leave, managing uploads to the employment information systems.
3. Process and track all FMLA, parental leave, medical leave, intermittent leave, and other protected
leaves in compliance with federal and state law.
4. Communicate leave eligibility, required documentation, timelines, and return-to-work procedures
to employees and supervisors.
5. Collaboration with Sub Coordinator to coordinate substitute coverage information and confirm
alignment with absence records.
6. Prepare and submit all required Illinois State Board of Education (human resources reports, such
as: EIS, Unfilled positions, evaluation dta, etc…).
7. Administer and track extra-responsibility assignments, supplemental stipends, and extra-duty pay,
confirming accuracy and eligibility based on collective bargaining agreements and board policy.
8. Maintain and update the district’s auxiliary and supplemental stipend records, rosters, and annual
renewals.
9. Process employee incentive programs, recognition stipends, and district-approved bonus
programs.
10. Manage merit pay processing, including verification of qualifying criteria, documentation, and
submission to Payroll.
11. Maintain accurate entry of all pay adjustments, stipends, and supplemental assignments within the
HRIS or payroll system.
12. Oversee onboarding data entry for new hires, including personal information, licensure, salary
schedule placement, FTE, job classification, and assignment data.
13. Maintain accurate employee records within the HRIS, including transfers, assignment changes,
salary updates, and separations.
14. Support employees with navigation of HR systems and troubleshoot access or data issues.
15. In collaboration with the finance department, track and process retirement for employees (TRS,
IMRF).
16. Process lane advancement and tuition reimbursement requests, including verification of
transcripts, coursework, timelines, and eligibility under the collective bargaining agreement.
17. Enter lane changes into the HRIS and coordinate with Payroll to ensure accurate salary
adjustments.
18. Maintain complete records of lane advancement and reimbursement histories.
19. Prepare the monthly Board Personnel Report, including new hires, resignations, appointments,
adjusted appointments, leaves, etc.
20. Manage all unemployment claims for the district, including responding to inquiries, gathering
documentation, submitting required information, and representing the district in hearings to
ensure timely and accurate claim resolution.
21. Create and maintain stipend memos or supplemental assignment lists for Board approval.
22. Ensure accuracy, confidentiality, and completeness of all Board-facing personnel documents.
23. Maintain and update employee personnel files in accordance with board policies and legal
requirements.
24. Assist with recruitment processes (posting jobs, screening documents, applicant communication)
when needed.
25. Respond promptly to inquiries from employees, supervisors, and administrators regarding HR
policies, benefits, employment status, and leave.
26. Support annual HR cycles such as contract renewals, staffing updates, salary schedule
adjustments, and orientation.
27. Maintain strict confidentiality of employee information and sensitive HR data.
28. Follow all district policies, collective bargaining agreements, and legal requirements.
29. Perform other job-related duties as assigned by the Assistant Superintendent for Staff Services.

DEADLINE: Position is open until filled

BENEFITS SUMMARY:
IMRF Pension
Medical
Dental
Vision