Paralegal

Job Summary

The Paralegal plays a critical role supporting the Compliance and Enterprise Risk Management functions of the Bank by assisting with regulatory matters, contracts, litigation support, corporate governance, and risk management activities. This role ensures the organization operates in compliance with applicable federal, state, and local laws while mitigating legal and regulatory risk. Additionally, this role oversees the consistent development, maintenance, dissemination and governance of bank-wide policies and procedures and supports the bank’s record management program and the execution of legal holds.  

Key Responsibilities / Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legal Affairs Administration

• Track and manage the lifecycle of legal affairs, including but not limited to litigation, regulatory inquiries, contract negotiations, subpoena and garnishment requests, and customer death notifications.
• Maintain a centralized legal management system and ensure complete and accurate documentation and status updates.
• Serve as the primary point of contact for outside counsel, managing engagement letters, billing, and performance tracking.
• Coordinate document production, discovery, and internal reviews in collaboration with legal and business teams.
• Interpret legal requests, and lead efforts with internal departments (or outside counsel) to gather information and respond to legal or regulatory requests in a timely manner.
• Assist departments with questions and serve as the Subject Matter Expert on legal matters.
• Support the records management function by assisting with legal hold directives and interpreting record retention schedules.
• Develop user-friendly procedures and reference guides for legal-related tasks.
• Manage the review, organization, and archiving of legal-related documentation.
• Ensure version control and compliance with internal document retention policies.
• Prepare reports and dashboards on legal matter status, costs, and trends for executive leadership and the board.

Policy and Procedure Governance

• Maintain the master inventory of all bank policies, procedures, and related documents.
• Develop and manage a standardized policy framework that ensures consistent formatting, approval workflows, and review cycles with management, the board, and applicable board committees.
• Coordinate with department leaders to create, revise, or retire policies based on regulatory changes, audit findings, business needs, or process improvement.
• Assist in the development of policy and procedure language.
• Prepare summaries of policy changes to present to management and the board, or committee thereof.
• Ensure version control, archival, and document retention practices meet regulatory standards.
• Support internal and external audit functions by providing requested documentation and policy approval evidence.
• Facilitate policy distribution and employee acknowledgment processes.
• Collaborate with HR to integrate policy training into onboarding programs.

General Bank Responsibilities

• Maintain confidentiality and security of sensitive information.
• Adhere to all corporate policies and procedures, Federal and State regulations, and laws.
• Complete all mandatory annual compliance training.
• Perform other duties and special projects as assigned.
• Follow regulatory requirements including those pertaining to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and OFAC to assist in the identification, detection, and determent of money laundering and other unlawful activities, as well as regulations pertaining to lending and consumer compliance to include fair lending laws.
• Perform other duties and special projects as assigned.

Job Requirements

Education:

• Associate’s degree in Paralegal studies, Bachelor’s degree or equivalent combination of experience and education may be considered

Required:

• 5 years of experience in legal operations, paralegal work, or legal project management – ideally within banking or financial services.
• Paralegal certification.
• Ability to collaborate across departments and interpret and communicate complex legal or regulatory topics clearly.
• Strong analytical skills.
• Excellent communication and presentation skills.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to manage large volumes of records with accuracy and precision. Detail oriented with strong organizational and project management abilities.
• Proactive, solutions-oriented mindset.
• Proficient in Microsoft Office applications.

Preferred:

• Community bank or financial institution experience preferred.
• Familiarity with Federal and state banking regulations and compliance standards.
• Experience in policy governance is a plus.
• Experience with electronic document management systems or record retention software a plus.

About HomeTrust Bank

HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, Tennessee, and Georgia. Learn more at www.htb.com. Apply today to take your first steps towards joining this talented population of employees within a growing organization.

Work Environment, Physical Requirements 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees.

• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Physical activity requiring reaching, sifting, lifting to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office to attend meetings and to access files, machinery, or other job-related tools.

DISCLAIMER: HomeTrust Bank is an evolving company.  As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

HomeTrust Bank’s policy is to provide equal employment opportunities to all persons regardless of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal law. Employment decisions will be based on valid job requirements and business needs, and we administer personnel actions (including recruitment, selection, promotion, compensation, benefits, transfers, layoffs, training, and social/recreation programs) without discrimination on any prohibited basis.