Payroll Assistant - Central Office

PAYROLL ASSISTANT

We are excited to invite a dedicated and detail-oriented Payroll Assistant to join our central office team in Manhattan, NY. As a Payroll Assistant, you will be responsible for the payroll processing of our organization. The Payroll Assistant will work on payroll system maintenance, updates, and reporting, collaborate with HR and prepare and reconcile payroll reports. This position reports to the Controller. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve!

ABOUT HOMES FOR THE HOMELESS:

Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Follow Homes for the Homeless accounting and payroll procedures. 
• Process bi-weekly payroll accurately and on time. 
• Process employee and employer contributions for 403(b) and 457(b) retirement plans.
• Prepare and maintain agency salary reports on a bi-weekly basis.
• Perform other payroll-related calculations, including COLA updates, retroactive adjustments, vacation accruals, and year-end reports.
• Assist Payroll Coordinator when responding to employee questions regarding pay, benefits deductions, wage garnishments, and resolving issues promptly.
• Review and address agency-wide payroll inquiries, enter voluntary deductions or changes, and update employee information in ADP profiles.
• Review new-hire onboarding packages in ADP, completing a 13-point accuracy checklist and verifying all required documentation.
• Collaborate with HR to ensure accurate and up-to-date employee data.
• Prepare benefits reports for Accounts Payable processing.
• Assist with payroll audits, reporting, and process improvement initiatives.
• Assist with related special projects as needed.
• Perform other related duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in a related field.
• Knowledge of payroll systems; experience with ADP Workforce Now is required.
• Proficiency in Microsoft Office applications.
• Excellent time management skills and ability to handle multiple priorities.
• Strong written, verbal, and interpersonal communication skills; comfortable with public speaking and networking.

COMPENSATION/EEO: 

In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays.

Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth, and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.

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