Asset Manager

General Purpose:

The Asset Management team focuses on the long-term stewardship of Homeport’s tax credit affordable rental housing portfolio.Asset Management looks for physical, financial, compliance, and support opportunities to positively impact the properties including coordination among partners. The Asset Manager role ensures that asset management systems and processes are implemented in conformity with best business practices as established by the Director of Asset Management, and to monitor and report portfolio results to the Director of Asset Management, and ultimately to the Executive Team and Board of Directors.

Essential Duties and Responsibilities:

• Analyze monthly and annual property operating results including verifying accuracy of property operating statements and monthly/quarterly budget to actual variance reports; review, monitor and analyze physical and economic occupancy, accounts receivable, and maintenance work order status.
• Extracts critical information from financial and partnership documents for tracking and reporting on real estate portfolio to Director of Asset Management.
• Identifies and researches opportunities to improve operating efficiencies, adopt best practices, and improve profitability across assigned portfolio.
• Act as primary liaison with regional supervisors of the management companies to ensure and document compliance with expectations developed for each company including collections, vacancies, and maintenance for assigned portfolio.
• Coordinate, monitor and ensure compliance with HOME, City Code, ODOD, HDAP, AHP, HUD, REAC, OHFA and investor requirements to monitor and ensure correction of any violation within acceptable timeframes including resolution and filing of any related documents.
• Monitor occupancy, delinquencies, vacancies and “make ready” units for HOMEPORT’s portfolio for review with Director of Asset Management. Work with property management companies to create and execute plans to meet occupancy expectations.
• Identify issues or trends indicating deterioration in property performance and work with property management to create and execute plans to resolve any issues.
• Routinely visit properties and report findings of material significance to the Director of Asset Management.
• Coordinate initial lease up of new units with the applicable Construction Department personnel, Real Estate Department Project Manager, and Property Manager; ensure accurate and timely transition of utilities; coordinate completion of punch lists and warranty issues with the applicable Construction Department personnel.
• Monitor and ensure Section 42 compliance, including periodic internal audits of resident files to ensure tenant, documentation, and file retention compliance.
• Coordinate with Resident Services, Housing Advisory, and Resource Development Departments and Property Management Companies on Resident Service Programs.
• Assist in the implementation of the Lease Option Program as needed.
• Assists in the coordination of due diligence process on dispositions/refinancing activity, including legal, financial, and physical reviews.
• Ensure that Deal Books are up to date with established policies and guidelines.

Desired Minimum Qualifications:

Education and Experience

High School Diploma or Equivalent required. Undergraduate degree or equivalent experience a plus.

A minimum of 5 years’ experience in Asset Management is required. Experience in finance, banking, law, accounting or affordable housing a plus.

Experience with handling acquisition-rehabs or property dispositions preferred.

Necessary Knowledge, Skills and Abilities

• Excellent analytical and research skills.
• Knowledge of accounting and finance principles.
• Ability to work both independently and in a team environment.
• Strong ability to communicate with diverse partners both orally and in writing; to follow complex instructions; to maintain trust and confidentiality, to manage and meet deadlines.
• Strong decision-making skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Yardi, One Site or other property management software a plus.
• Demonstrated interest in mission-based organizations.
• Interest in professional development that may require travel for training opportunities.

Licensing and Certification

• None required.
• Willingness to obtain CHAM (Consortium for Housing & Asset Management) professional designation.

Homeport Behaviors and Values:

• Supports Homeport’s mission of creating strong communities by developing quality, affordable homes on a cornerstone of dignity, security and opportunity.

Homeport’s Core Values Are:

• Trust
• Accountability
• Collaboration
• Unity
• Quality

Tools and Equipment Used:

Personal computer and office equipment.

Physical Demands and Work Environment:

The Physical Demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally travel on company and/or personal time as well as work at various locations, work a nonstandard work week. Furnish a reliable, personal means of transportation.Accessibility via Cell Phone, Work Evening Hours As Needed. Must hold and maintain Ohio driver’s license with good driving record.

DISCLAIMER:

The information contained within this job description indicates the general nature and level of work performed by employees in this position. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required for an employee assigned to this job. It does not constitute an employment agreement between the employer and employee.