Contracting and Procurement Specialist

• TITLE:**Contracting and Procurement Specialist
• POSITION TYPE:**Full-Time; At-Will; Salaried; Non-Exempt
• SUPERVISOR:** Chief of Contracting and Procurement
  
  

LOCATION:

14 Kennedy Street NW, Washington, DC 20011

Position Summary

The Contracting and Procurement Specialist is responsible for overseeing The Community Partnerships (TCP) contracting and procurement activities. In so doing, the Contracting and Procurement Specialist will manage the procurement process by drafting and releasing Request for Proposals (RFPs), coordinating bidders conferences, and managing the scoring process. The Contracting and Procurement Specialist will also be responsible for contract drafting, negotiation, extension, and renewal, and communicating contractual changes to all stakeholders. In addition to the above duties, the Contracting and Procurement Specialist will review and interpret funding source requirements, relevant legislation, and District guidelines and collaborate with senior staff to ensure contracts align with legal and contractual requirements. The Contracting and Procurement Specialist is expected to cultivate and maintain positive relationships with subcontractors and assist in resolving procurement and contract-related issues that arise, whether internally or externally.

SALARY:$60,000.00 - $65,000.00 (Depending on Experience)

Essential Position Functions Include The Following

Manage and track the procurement process by drafting, revising, and releasing request for proposals (RFPs), issuing modifications, coordinating and conducting bidder conferences, responding to bidder questions, organizing review panels, creating scoring data, announcing selections, and conducting post-award and follow-up meetings

Draft, negotiate and issue Memorandums of Understanding, memorandums of Agreement and other documents necessary to facilitate various needs related to the management of the Districts Continuum of Care

Review and interpret funding source requirements, relevant legislation and Districts guidelines to provide written and verbal guidance for internal stakeholders as well as subcontractors and sub grantees

Negotiate contract terms with agency heads including Executive Directors, Chief Executive Officers, and Chief Financial Officers ensure that all legal, contractual, and financial requirements are considered

Develop a formalized system to track updated terms throughout the negotiation process to ensure that agreed upon terms are included in future contracts for the same service in order to reduce future negotiation timelines

Draft, finalize and issue contracts that comply with funding source requirements for a variety of service and operational needs including case management, building operations, food, janitorial, and security services

Meet with the internal leadership including the Chief of Operations and Chief Financial officer to determine specific contractual terms for specialty services contract

Create and maintain positive relationships with subcontractors and provide instruction to ensure understanding of contract and invoicing requirements

Collaborate with the Compliance Specialist to develop a subcontractor monitoring plan that aligns with requirements outlined in subcontracts

Assist with the supervision of the Program Assistant and provide guidance regarding acceptable deliverables in unique circumstances

Review specialized deliverables for janitorial, security and food services with appropriate staff to ensure they include adequate information needed to fulfill contract requirements

Assist in conducting quarterly provider meetings to ensure providers have accurate and up to date information

Provide support to the Chief of Contracting and Procurement and Chief of Policy and Programs in completing grant applications, including but not limited to the Districts annual Consolidated Application to renew US Department of Housing and Urban Development (HUD) Contin um of Care (CoC) Program funding awarded by the District Government. This may include assisting providers with individual project applications and reviewing materials required for grant close-out

Liaise with the DC Department of Human Services (DHS) Homeless Services Monitoring Unit (HSMU), Americans with Disabilities Act (ADA) Compliance Specialist, and Family Services Administration (FSA) staff

Prepare reports and presentations for various audiences, including but not limited to, The Community Partnerships Board and Executive Director, funders, the DC Interagency Council on Homelessness, and community stakeholders

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