What are the responsibilities and job description for the Part-time Program Administrator M-F (9am-2:30pm) (85625) position at HomeFirst?
Position: Part-Time Program Administrator
Location: San Jose, California
Reports to: Director, Housing Placement Services
Status: Regular, Full Time, Non-Exempt
Compensation: $32.20 Hourly
ABOUT HOMEFIRST
Established in 1980, HomeFirst™ is a nonprofit organization passionately working to end homelessness. We serve the Bay Area community through low-barrier programming and systems leadership – meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.
OUR VALUES
- Kindness: We act with empathy toward others.
- Passion: We ignite change to fulfill our mission.
- Excellence: We deliver exceptional service to our communities.
POSITION OVERVIEW
The Program Administrator is responsible for supporting the successful administration of various permanent housing programs at HomeFirst. To this end, the Program Administrator participates in our collective effort to end and prevent homelessness.
The Program Administrator is passionate about making a difference in their community and sees themselves working in the services sector long term. They are a trustworthy and dependable support to program leadership and maintain a relationship of mutual respect with internal and external partners alike.
The Program Administrator demonstrates a thoughtful and organized approach to their work. With the support of program leadership, the Program Administrator participates in our culture of excellence and seeks to grow in their position, strengthen what works within our programs, and address what doesn’t. Together, we model the values and principles of HomeFirst within the agency and broader community.
HomeFirst is a diverse company in a diverse field, and the Program Administrator seeks to work with people from a variety of social and economic backgrounds. They are a highly collaborative member of our team and enjoy a team-oriented work environment.
DUTIES/RESPONSIBILITIES:
- Provide administrative support to our Permanent Housing Division as assigned.
- Analyze financial records for trends, summarizing and reporting findings to division leadership.
- Support the delivery of division programming in accordance with agency and contractual standards.
- Assists in the development and implementation of quality improvement and monitoring activities.
- Maintain compliance with contract, agency, and licensing requirements.
- Achieve identified division and position deliverables.
- Adhere to task completion deadlines.
- Prioritize work in accordance with division needs, problem solving and notifying leadership when challenges arise.
- Attend all job-related meetings, including program staff meetings and agency-wide meetings.
- Participate in opportunities for learning and skill maintenance/development.
- Utilize supervision appropriately, maintaining open lines of communication and providing updates on activity.
- Assist with other duties as assigned.
BENEFITS
HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.
ORGANIZATIONAL EQUITY STATEMENT
At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.
HomeFirst is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin,sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law. Additionally, HomeFirst participates in the E-Verify program, as required by law.
HomeFirst is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know.
Qualifications:
QUALIFICATIONS (YOU HAVE)
Knowledge and Experience, General
- 1 year paid or volunteer experience in an administrative role
- People with lived experience encouraged to apply
- High School Diploma or GED required
- Experience with financial administration preferred
- Proficient in Microsoft Office suite
- Valid CA driver’s license and insurance, and reliable transportation
Salary : $32