Grant Billing Accountant (86897)

Position: Grant Billing Accountant

Location: Pioneer, San Jose, Ca

Reports To: Controller

Type: Full Time, Exempt

Compensation: $85-90K Annually

ABOUT HOMEFIRST

Established in 1980 HomeFirst is a nonprofit organization passionately working to end homelessness. We serve the Bay Area and Sonoma County community through low barrier programming and systems leadership-meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.

OUR VALUES

• Kindness: We act with empathy toward others.
• Passion: We ignite change to fulfill our mission.
• Excellence: We deliver exceptional service to our communities.

POSITION OVERVIEW

The Grant Billing Accountant is responsible for the accurate and timely billing of grant-funded programs and the financial oversight of rental/housing assistance funds. This role ensures compliance with funder requirements, issues rental and other client assistance checks, supports program staff with budget tracking, and maintains accurate accounting records related to restricted and unrestricted grant revenue, including federal, state, local, and private funding sources.

PRIMARY RESPONSIBILITES

Grant Billing & Compliance

• Prepare and submit accurate, timely invoices and reimbursement requests to government and private funders (e.g., OSH, and other agencies)
• Track grant budgets, expenditures, and remaining balances across multiple funding sources
• Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans
• Reconcile grant revenue and receivables to the general ledger
• Monitor grant spend-down to avoid lapses or under/over-billing
• Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
• Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements
• Track grant deadlines, reporting schedules, and renewal/amendment dates

Rental Assistance Oversight

• Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines
• Verify eligibility documentation and payment authorizations before disbursement
• Maintain client-level financial records ensuring confidentiality and accuracy
• Reconcile rental assistance disbursements against program budgets and funding source restrictions
• Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps
• Coordinate with case managers/program staff to ensure timely and compliant payment processing
• Support internal controls to prevent fraud, errors, or misuse of rental assistance funds

General Accounting

• Assist with monthly close processes, journal entries, and account reconciliations related to grants and program funds
• Support preparation for annual financial statement audits and single audits
• Maintain organized, audit-ready files for grant and program transactions
• Assist with accounts payable/receivable as needed
• Support budget development and forecasting for grant-funded programs

BENEFITS

HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

ORGANIZATIONAL EQUITY STATEMENT

At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.

HomeFirst is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law. Additionally, HomeFirst participates in the E-Verify program, as required by law.

HomeFirst is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know.

QUALIFICATIONS (YOU HAVE)

Education & Experience

• Bachelor’s degree in accounting, finance, or related field required.
• 2 years of accounting experience, preferably in nonprofit, government, or grant-funded environments
• Experience with grant billing, cost allocation, and compliance (federal Uniform Guidance/2 CFR 200 a plus)

• Familiarity with rental/housing assistance programs (e.g., ESG, CoC, ERAP, HOME) preferred
• Experience with HMIS (Homeless Management Information System) or similar client data systems preferred

Skills & Competencies

• Strong analytical and problem-solving skills.
• Solid understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and financial systems.
• Experience with expense reporting and accounting software (e.g., Concur or similar) preferred.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to communicate effectively with both finance and non-finance staff.
• Ability to manage multiple priorities and meet deadlines.
• Discretion in handling sensitive client financial information.

Work Environment & Physical Requirements

• Primarily office-based or hybrid work environment.
• Prolonged periods of sitting and computer use.
• Occasional meetings with internal and external stakeholders.

Salary : $80,000 - $90,000