Accounts Payable Coordinator

PLEASE NOTE:  THIS IS NOT A REMOTE POSITION 

Position Overview: Our Accounts Payable Coordinator is responsible for the accounts payable process, including receiving approvals, printing and distributing checks, 1099 maintenance and working with other departments or vendors to resolve issues.  In addition to the duties and responsibilities listed below, the Accounts Payable Coordinator will work with the Controller to streamline the invoice approval and reporting processes in our accounts payable software & other projects as assigned. 

Duties & Responsibilities:

• Review & verify invoices and statements for processing and receive approval for payment.
• Code each invoice with the appropriate general ledger account and branch code.
• Prepare & process payments to vendors in a timely manner.
• Resolve all vendor discrepancies.
• Respond to all vendor correspondence timely.
• Prepare monthly common area maintenance billing for tenants 
• Produce monthly reports from Avidascend, our accounts payable software, for internal use. 
• Maintain up-to-date vendor information including a current W-9 and ACH information.
• Prepare the 1099 tax reporting upload, utilizing our accounts payable software.
• Create reports as needed for other departments and upper management.
• Perform other finance or accounting duties and special projects as assigned.

• Associate Degree preferred
• Two years Accounts Payable or equivalent experience
• Detail oriented with strong organizational & problem solving skills
• Strong communications (written and verbal) skills
• Ability to meet deadlines
• Strong computer skills including accounts payable software and Microsoft products, specifically Excel.
• Maintain a working knowledge of applicable IRS  and internal policies and procedures related to the job

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• • While performing the duties of this job, the employee is regularly required to, stand, sit, talk, hear, use hands and fingers to operate a computer and telephone keyboard, reach with hands and arms, stoop, kneel, twist and bend.
  • Ability to communicate in writing and verbally.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Light to moderate lifting or moving is required up to 25 pounds.
  • Regular, predictable attendance is required.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• • Moderate noise (i.e. business office with computers, phone and printers, light traffic).
  • Ability to work in a confined area in some situations.
  • Ability to sit at a computer terminal for an extended period of time.
  • Standard office lighting.

Salary : $15 - $20