Front Desk Receptionist

Job Overview
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate is energetic, organized, and proficient in handling multiple responsibilities with professionalism and enthusiasm. Your positive attitude and strong communication skills will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Greet visitors, clients, and vendors with a warm and professional demeanor, ensuring they feel valued from the moment they arrive
• Manage multi-line phone systems, directing calls efficiently and courteously while providing accurate information or transferring as needed
• Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and maintain organized records to support office operations and ensure easy retrieval of information
• Assist with clerical tasks such as proofreading documents, managing correspondence, and preparing reports
• Support office management activities including supply inventory checks, basic bookkeeping using QuickBooks, and maintaining cleanliness of the reception area
• Provide customer support by answering questions promptly and professionally while demonstrating excellent phone etiquette

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with clerical tasks such as data entry, filing, proofreading, and calendar management
• Knowledge of QuickBooks for basic bookkeeping tasks is a plus
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Previous experience as a dental or medical receptionist is advantageous but not required
• Personal assistant experience or familiarity with office support functions will be considered beneficial

Join us to be part of a lively team dedicated to delivering outstanding service while honing your administrative skills in a supportive environment. We value energetic professionals who thrive on organization, communication, and making every visitor’s experience positive!

Job Type: Part-time

Work Location: In person