Office Assistant - Part Time

For over a century, Home Sweet Home Ministries has stood as a pillar of the community and a beacon of Christ’s love for the hungry, unhoused, and hopeless here in Central Illinois. It is the mission of every member of our staff and our volunteers to demonstrate Christ’s love through innovative approaches that instill hope, restore lives, and build community. We offer supportive services to those in need – providing shelter, food, case management, as well as programs including Rapid Rehousing and our Bread for Life Co-Op.

Now you, too, can help build upon our traditions and contribute your passion for caring for others and your desire to be a guiding light for Christ’s love to those caught in the storm by joining our dedicated team. Home Sweet Home Ministries offers employment opportunities for those with a desire to be part of a community committed to helping others.

Why Work at Home Sweet Home Ministries?

Purpose-Driven Impact
 Make a meaningful difference every day. Your work helps restore hope and dignity to individuals in our community while sharing Christ’s love and compassion.

Join a Caring Team
Work alongside compassionate, mission-driven colleagues who are committed to serving others and making a lasting impact.

Primary Location
303 E. Oakland, Bloomington 61701

Required Schedule
Day shift; part-time, 22.5 hours per week; three 7.5-hour days per week. Regular schedule will be established at the time of hire.

Hourly Pay
$18.50/hour
 

How You’ll Help Fulfill the HSHM Mission

The Office Assistant role provides broad administrative support across a wide range of responsibilities within the Administration Department, including Human Resources, Volunteer Services, Accounting, Information Technology, Facilities, and Food Services. The position supports day-to-day department needs through administrative and clerical tasks, communications, scheduling, vendor support, and special projects and events. With a focus on organization, accuracy, and service, the Office Assistant helps keep administrative processes running smoothly and provides dependable support to staff across the organization. The ability to manage multiple tasks, adapt to changing priorities, and work independently is essential in this varied, high-energy position.

KEY RESPONSIBILITIES

• Provide administrative and clerical support to the various areas within the Administration Department, including Talent Acquisition, Food Services, Accounting, IT, and Facilities.
• Assist with volunteer correspondence, scheduling, onboarding, maintaining the volunteer database, and related administrative tasks.
• Assist with special projects and events, including Volunteer Appreciation Week and Thanksgiving volunteer activities.
• Provide administrative support to the Talent Acquisition Coordinator for new employee onboarding, and training compliance activities.
• Support employee engagement and recognition activities, including birthday and anniversary recognition, preparing and maintaining new employee welcome supplies, and managing access to branded merchandise for employees and volunteers.
• Provide administrative support for Accounting, including routine accounting tasks, vendor correspondence, and maintaining accurate vendor records, including contracts, pricing, W-9s, COIs, and other required documentation.
• Assist Facilities with routine administrative documentation and preventative maintenance records as needed.
• Organize and provide administrative support for department meetings, including scheduling, meeting materials, and related logistics.
• Arrange travel logistics for staff as needed, including transportation and lodging.
• Provide backup administrative support to other areas of the organization as needed.

• High school diploma or equivalent.
• Previous administrative, clerical, office, customer service, or related experience.
• Proficiency with Microsoft Office applications and the ability to learn new software and systems.
• Strong attention to detail and accuracy.
• Good written, verbal, and interpersonal communication skills.
• Ability to organize work, establish priorities, and manage multiple tasks.
• Ability to work independently and cooperatively as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexible and willing to assist with a variety of administrative needs as priorities change.
• Mission-oriented with values in harmony with those of Home Sweet Home Ministries, Inc.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit for long periods of time. The employee is frequently required to stand, walk, use hands to finger/handle/feel, reach with hands and arms; climb or balance, stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without cause.

Salary : $19