HR/AP/Payroll Specialist - Home Health

Job title: HR/AP/Payroll Specialist

Job Location: Mt Juliet, Spring Hill or Cookeville

Office: Home Care Solutions

Job Type: Full Time

POSITION SUMMARY: The HR Specialist is responsible for managing, coordinating, and directing the administrative support and non-clinical operations of the agency. The HR Specialist must ensure that all duties are performed in a timely manner and in accordance with applicable rules, policies, and regulations. The Business Manager is responsible for ensuring that all administrative support functions for the agency are operating effectively and efficiently.

ESSENTIAL RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Responsible for overseeing and maintaining contracts, binders, and personnel files for all agency employees, volunteers, and contract staff in accordance with policy and applicable regulations.
• Manages non-clinical processes in the office, including providing input into hiring, disciplinary, and separation issues.
• Responsible for the procurement and cost-effective inventory control of goods and services utilized by the facility (ex. medical supplies, DME use, office supplies, and contracted services) within budgeted guidelines and in collaboration with the Clinical Director.
• Manages incoming, outgoing, and interoffice mail.
• Responsible for managing the payroll process within the agency, including following all agency wage and hour policies and procedures, as well as all applicable state and federal regulations. Performs regular reviews and audits of compensation practices, provides training to staff as needed, and notifies leadership immediately of any discrepancies or payroll concerns.
• Responsible for processing and ensuring successful and timely onboarding and training for all new agency employees, contractors, volunteers, and/or students. This includes all new hire paperwork such as demographics and employment eligibility (to include drug screening, reference check, and background searches) as needed. It also includes ensuring all ongoing trainings are completed timely by all staff.
• Completes assigned competencies via Company’s learning platform and attends in-services as required.
• Maintains strict adherence to employee and patient confidentiality.
• Creates a welcoming environment for visitors and employees.
• Ensures timely and accurate processing of paperwork related to injury and accident logs.
• Assists the Executive Director with preparing annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions to drive financial performance.
• Other appropriate tasks and special projects as assigned.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

QUALIFICATIONS & REQUIREMENTS FOR THE POSITION:

• Minimum of three (3) years of either healthcare experience or experience in an office administration role.
• Demonstrates strong organizational and time management skills.
• Demonstrates strong written and verbal communication skills.
• Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Able to work independently with minimal oversight.
• Demonstrates strong process improvement and leadership skills.
• Experience with payroll processes, supply management, and basic financial knowledge preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Job may be performed at a desk and require heavy use of office equipment, including computer, tablet, and phone.
• Must have the reasonable ability to stand, walk, sit, use hands to finger, handle, feel, reach, balance, see, talk, hear, and drive. Must be reasonably capable of lifting over twenty (20) pounds.
• Limited (< 30%) of daily assignments may require travel to client/resident/patient locations or other work sites, via car or public transportation.
• Work schedule may occasionally require evening, night, holiday, or weekend assignments.

ACKNOWLEDGEMENT

I have read this job description and fully understand the requirements and notices set forth therein. I hereby accept the position and agree to perform the identified essential functions in a safe manner and in accordance with the Company’s established policies and procedures. I agree to request guidance from my Supervisor if I am unsure of how to interpret any policy.

I further understand that my employment is at-will and thereby understand that my employment may be terminated at-will either by the Company or myself, and that such termination can be made with or without notice.

This position consistently supports and promotes compliance with the Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the agency, acting with ethics and integrity, reporting non-compliance, and adhering to applicable Federal, State, and local laws and regulations, accreditation and licensure requirements (if applicable), and all policies and procedures.