What are the responsibilities and job description for the Office Manager position at Holyoke Headstart?
A STRONG COMMITMENT TO QUALITY EARLY EDUCATION PROGRAMS
WHERE PASSION MEETS PURPOSE
SIGN ON BONUS = $3,000.00
Deadline for Applications: June 30, 2026, or until the position is filled.
Office Manager
The Office Manager Secondary Office oversees daily administrative operations of the secondary office and assigned Head Start sites. This role ensures consistent implementation of administrative systems, supports staff and families, and helps maintain compliance with Head Start Program Performance Standards (HSPPS), licensing requirements, and agency policies.
Key Responsibilities
- Manage daily front-office and administrative operations.
- Serve as the primary point of contact for families, visitors, and community partners.
- Maintain organized and compliant program, child, and administrative records.
- Coordinate office workflows, scheduling, and coverage.
- Manage office supplies, equipment, and service requests.
- Support preparation for monitoring reviews, audits, and licensing visits.
Qualifications
- High school diploma or GED required.
- Minimum of three (3) years of progressively responsible administrative experience required.
- Strong technology literacy and experience with computer software (i.e., Office 365, Outlook, SharePoint, Excel spreadsheets, Word (including formatting & mail merge) required.
- PowerPoint experience a plus.
- Associates degree in Business Administration, Office Management, or related field and (2) years of progressively responsible administrative experience preferred.
- Experience in Head Start, early childhood education, or human services preferred.
- Bilingual skills preferred.
Schedule: 40 hours per week, 52 weeks per year
Starting Pay: $25.65 per hour
Competitive Benefits for Full-Time Employees (30 hours per week)
- Birthday off with pay
- 13 paid holidays
- Paid sick, personal, vacation days
- 403b retirement plan with maximum 3% Agency match
- Education reimbursement
- Employee assistance program
- Health & dental insurance
- Employer-paid life insurance
- Employer-paid long-term disability insurance
- Unique in-classroom and in-agency support
- Embedded Professional Development
- Career-Growth Coaching & Support
- In-house Comprehensive Support Team helps teachers in all aspects of their work
EOE/AA
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.