Church Administrator

About Holy Trinity Greek Orthodox Church

Holy Trinity Greek Orthodox Church (“HTGOC”) in Dallas, Texas is a member Church of the Greek Orthodox Archdiocese of America and the Greek Orthodox Metropolis of Denver as well as the Patriarchate of Constantinople. HTGOC was established in Dallas, Texas in 1915 and has been physically located in three primary locations during its history. The Church’s permanent location was opened in early 1993 at the corner of Hillcrest & Alpha in North Dallas. The Community currently consists of approximately nine hundred families and has three Parish Priests, and one Deacon dedicated to serve the needs of the Community. The Church operates in two primary buildings, which include the Sanctuary which has room for approximately seven hundred people and the Arthur L. Sarris Community Center (“Community Center”) which is multi-use facility. The Community Center is used to house the administrative offices of the Church, it has a gym which can also be used (and is used) for banquets and other special events. Additionally, The Holy Trinity Academy is a private parochial school currently serving pre-school grades. The school operates independently within the Community Center facilities and has approximately thirty to thirty-five students.

The Position:

The Church Administrator (“CA”) is primarily responsible for the overall operation of the entire administrative aspects of HTGOC. The CA is a critical contact point between the staff, parishioners and outside vendors, and thus needs to present a positive and proactive presence for all. This includes but is not limited to the areas of general administration, accounting/finance, and facilities management.

Reporting Relationships: The CA will report to the Parish Council and will also interact closely and take direction from the Presiding Priest. Reporting to the CA will be:

• Facilities Manager
• Finance Coordinator
• Office Coordinator
• Office Support Team

Position Responsibilities

The CA will be responsible for:

• Supporting and collaborating with the Clergy to allow them to focus on the Church’s Ministry. Also, supporting the needs of the entire Community and the Parish Council.
• Managing and executing the financial activities of the church. This includes proper recording of transactions, reconciling the Church checking account, processing check requests, preparing financial reports, identifying improvement opportunities, stewardship reporting as examples.
• Maintaining control of the overall use of the Community Center to ensure that facility use is in accordance with the direction of the Presiding Priest and the entire
• Community as represented by the Parish Council.
• Managing the overall maintenance both required and preventive of the Church facilities, equipment, machinery, and property to keep them in the best working condition possible.
• Creating and implementing (in conjunction with the Presiding Priest and Parish Council) policies and procedures as it relates to the non-ecclesiastical operations of the Church.
• Recommending areas of improvement in facilities management and scheduling.
• Purchasing of the Church’s equipment, office equipment, machinery and other supplies as deemed necessary and within the guidelines of the Parish or as specifically directed by the Presiding Priest or Parish Council.
• Interacting and dealing with outside vendors and other interested parties with periodic updates to the Parish Council.
• Managing contracts (negotiating, reviewing, ensuring compliance Parish Delegation of Authority) with all current and potential vendors.
• Ensuring, in conjunction with the Church Security Committee, the physical security of the individuals at the Church, the Church facilities, the Church property, equipment, and machinery through adherence to security guidelines and use of the security and safety (Fire, Police) systems.
• Reviewing and Approving Church invoices for payment along with the Parish Council executive board.
• Working with the Greek Food Festival Chairman (and other special event Chairmen) to ensure proper coordination of the event with the needs of the on- going Church operations.
• Orchestrating the scheduling of the facilities for all special events (i.e., Baptisms, Weddings, basketball tournament, organizational meetings, etc.) as well as normal day-to-day activities.
• Hiring, directing, training, developing, and doing performance reviews on the non- clergy staff of the Church in conjunction with the Parish Council President. This will include all facilities personnel and office staff.
• Developing, along with the Parish Council, a written Human Resources Guide to include specifics on health benefits, vacation time and absence policy. Then to keep this Human Resources Guide up to date on a periodic basis.
• While the office hours are 8am to 5pm Monday through Friday, this person will be responsible for performing projects and other special duties which will require him/her to work other additional hours throughout the week.
• Other duties as assigned by the Parish Council, Parish Council President or Presiding Priest.
• Other duties as assigned (including assignments from other individuals with proper pre-approval).

The Candidate’s Ideal Profile:

The ideal candidate for the Church Business Administrator position would possess the following attributes and experience:

• A Bachelor’s degree is preferable in business or not-for-profit management OR relevant work experience.
• Minimum of eight years of progressive business experience preferably in the general administration of a church or other not-for-profit faith-based ministry.
• Strong track record of performance in previous roles.
• Excellent leadership/management skills and experience, yet with a strong customer service orientation and flexible style.
• Experience in representing an organization to outside vendors as well as negotiating with those vendors on behalf of the organization.
• A polished and proactive communication/personality style which will promote the Church’s mission.
• Ability to be a player/coach—leads by example.
• A team builder with a proven track record in the past for developing teams as well as someone who has the charisma and motivational skills to effectively lead the team.
• The highest level of honesty, integrity, and moral character.
• A creative style which views business situations as challenges to be mastered not problems to be avoided or minimized.
• A working knowledge of technology and how it can be leveraged to increase the productivity of the Church.
• A customer service orientation with a positive and engaging attitude.
• Strong written and oral communication skills.
• An excellent understanding of accounting and finance—particularly in putting together and delivering financial reports.
• Robust and effective negotiation skills as well as an ability to think on their feet.
• Willingness and desire to learn and grow as a person and a professional.
• Outstanding capabilities in seeing and working with the “big picture” while not losing the details.
• An understanding of and appreciation for Orthodox Christianity coupled with a personal Christian Faith.

Job Type: Full-time

Pay: Up to $110,000.00 per year

Work Location: In person

Salary : $110,000