What are the responsibilities and job description for the Jr/Sr High Office Assistant position at Holy Trinity Catholic Jr-Sr High?
Holy Trinity Catholic Schools in Fort Madison, Iowa is seeking an Office Assistant for our 6-12 building. This person will greet visitors, manage building access, answer phones, and perform clerical duties when needed.
Position Detail:
- Greets visitors both in-person and over the phone professionally and courteously, taking accurate messages when required.
- Arranges for substitute teachers when faculty members cannot be present.
- Photocopies submitted materials on a regular basis.
- Ensures operation of equipment by completing preventive maintenance requirements on office copier; arranging for repairs when necessary.
- Contributes to team effort by performing tasks as needed.
- Performs other duties as needed or assigned.
- Helps maintain accurate attendance records via PowerSchool SMS system.
- Creates lists and reports from PowerSchool SMS system.
- Issues daily announcements.
Non-essential Job Duties:
- Distribute mail to faculty mailboxes.
- Contact parents regarding student needs.
- Maintain supplies inventory, anticipating needed supplies, and placing orders for supplies.
- Delivers notes to students faculty as needed.
- Maintains athletic and club sign ups, as needed.
- Oversees sign-in/sign-out process for students and visitors.
Knowledge, Skills, and Abilities
- Good verbal and written communication skills.
- Ability to type quickly and accurately.
- Microsoft Office competency (Esp. Word, Excel)
- Google Applications (calendar, docs, sheets, email)
- Maintains confidentiality and professionalism both in and out of the office.
- Uses initiative to solve problems that arise in the office.
- Is adaptable and flexible in the face of new situations.