What are the responsibilities and job description for the Parish Administrator position at Holy Sacrament Episcopal Church?
Salary: $65,000 plus benefits
Job Title: Parish Administrator
Reports To: The Rector; in the absence of a Rector, the Senior Warden
Work Hours: Monday through Friday, 9:00 a.m. to 4:00 p.m., including a 30-minute daily lunch break
Position Summary
The Parish Administrator provides comprehensive administrative, communications, worship production, office management, and event coordination support to Holy Sacrament Episcopal Church. This position serves as a central hub for parish operations, supporting clergy, church leadership, volunteers, parishioners, and external clients with excellence, hospitality, professionalism, and confidentiality.
Primary Responsibilities
Worship Production: Prepare, edit, and finalize weekly bulletins and ProPresenter slides. Coordinate service materials, readings, and announcements with clergy and ministry leaders for regular and special services, including Holy Week, Christmas, weddings, funerals, and baptisms.
Communications & Publications: Create and distribute weekly e-newsletters through Constant Contact. Design flyers, programs, booklets, certificates, signage, and other promotional materials for church events and ministries.
Office & Facility Operations: Manage day-to-day office operations and serve as the primary point of contact for the parish office. Coordinate facility repair requests with vendors and Wardens and maintain physical and digital files, records, and databases.
Volunteer Coordination: Recruit, schedule, and support office, event, and worship volunteers. Track assigned tasks and maintain appropriate volunteer records.
Leadership & Reporting Support: Send Vestry meeting reminders, record and distribute meeting minutes, and compile materials for the Parochial Report, Annual Report, Vestry reviews, and other parish reporting needs.
Event & Ministry Logistics: Provide administrative, promotional, and logistical support for church programs, ministry initiatives, special events, and property rentals.
Key Qualifications & Core Competencies
Technical Skills: Proficiency in Microsoft Office, Google Workspace, Constant Contact or similar email marketing platforms, ProPresenter, and graphic design or layout software.
Administrative Expertise: Strong background in office management, database maintenance, project management, scheduling, and organizational systems.
Communication & Interpersonal Skills: Excellent written, proofreading, verbal, and interpersonal communication skills. Must be able to collaborate warmly and professionally with clergy, parishioners, vendors, volunteers, and families experiencing both celebrations and times of grief.
Core Strengths: Exceptional attention to detail, organization, problem-solving, initiative, time management, and the ability to maintain strict confidentiality and pastoral sensitivity.
Preferred: Knowledge of Episcopal worship practices, liturgical traditions, and resources.
Working Relationships
The Parish Administrator collaborates directly with clergy, Wardens and Vestry members, ministry leaders, musicians and worship teams, financial personnel, office volunteers, vendors, parishioners, and event or rental clients.
Work Schedule & Additional Hours
The Parish Administrator position is a 35-hour-per-week position, which includes 2.5 hours of lunch time each week.
There may be times during the church year when additional hours are necessary to support the mission and ministry of the parish. These may include, but are not limited to, Christmas, Easter, the Annual Parish Meeting, Episcopal visitations, and other major parish events.
Professional Conduct
Employees are expected to conduct themselves professionally at all times and to treat every individual with dignity and respect.
The Parish Administrator is expected to interact with parish members, visitors, vendors, clients, and others with warmth, courtesy, and professionalism. Customer service concerns should be addressed promptly and appropriately.
Drug-Free Workplace
Holy Sacrament Episcopal Church is a drug-free workplace. Employees may not use mood-altering or illegal substances in the workplace or report to work while under the influence of such substances.
Probationary Period
The first three months of employment will be considered a probationary period. During this time, the Parish Administrator will have an opportunity to become familiar with the responsibilities of the position with the assistance and support of the Rector or the Rector’s designee.
Work performance, professional conduct, and adherence to job responsibilities will be evaluated during this period. Upon successful completion of the probationary period, the Rector or the Rector’s designee may recommend the Parish Administrator for regular employment status.
The Parish Administrator will be reviewed annually thereafter.
Physical Requirements
This position requires occasional lifting of boxes and supplies, bending, reaching, and other routine physical activities associated with maintaining office and supply areas.
Pay: From $65,000.00 per year
Work Location: In person
Salary : $65,000