Administrative Assistant

Organization Overview:

Holy Family School of Faith is a well-established, Catholic non-profit organization with a mission to build a movement dedicated to helping people, and those they love, get to heaven through a simple way of life rooted in friendship with Jesus and friendship with others. For the past 20 years, we have succeeded by cultivating a highly entrepreneurial culture and establishing a solid financial foundation. We are seeking a dedicated Administrative Assistant to help support the continued growth and daily operations of our ministry.

Position Summary:

The School of Faith Administrative Assistant is a critical part of our team. This person must be able to collaborate with others as well as be self-directed with little supervision. In addition, it's critical that this person can manage multiple tasks that require a large amount of detail with accuracy and efficiency. This person must also possess good problem solving, time management and communication skills. This person must be able to use a computer very effectively and be capable and willing to learn software programs specific to performing tasks for the position. This person must see oneself as a team member responsible for the whole of the mission and its activity.

Responsibilities & Qualifications:

Spiritual

• Live a well ordered and balanced life
• Daily habit of mental prayer and frequent participation in the sacraments
• Pursue deeper conversion and growth in virtue
• Receive regular spiritual direction/mentorship

Spiritual Mentorship Program Administration and Coordination

• Assist Spiritual Mentorship Program Director with event preparation and execution.
• Create processes to add efficiency and effectiveness to current processes.
• Streamline current communication processes.
• Train team members and volunteers in these updated processes.
• Finalize formatting of program content, documentation and correspondence.
• Complete coordination, direction, and fulfillment of special projects.
• Maintain/organize project-related documents into both digital and paper filing systems.
• Using provided data, prepare spreadsheets and reports.
• Provide written communication to participants and vendors.

General Administration

• Plan and execute organization-related events.
• Assist organization with producing and distributing multi-media materials.
• Manage communications. Act as a point of contact between organization and vendors.
• Maintain office supplies inventory and manage the general shared office space.

Movement, Mentors, and Community Administration and Coordination

• Assist with the formation and support of Groups.
• Identify, activate, train, and support Group leaders and participants.
• Facilitate Group meetings, training, and events.
• Communicate with Group leaders and participants to promote growth and retention.
• Community - Content creation & maintenance, Member support

Personal Traits:

• Detail-Oriented and Process-Driven:You have a strong attention to detail and are driven by the need to create and optimize systems and processes.
• Resilient and Adaptable:You thrive in a fast-paced, entrepreneurial environment and can adapt to changing circumstances while remaining focused on long-term goals.
• Strong Communicator: You excel at conveying clear and concise information, whether managing schedules, coordinating with team members, or interacting with clients and vendors, ensuring effective communication within and outside the organization.
• Desire Personal and Organizational Growth: We encourage the development and diversification of skills when our people learn and grow, the organization benefits.
• Mission-Driven:You are deeply committed to the values and teachings of the Catholic Church and are motivated by a desire to contribute to the organization's mission.

Why Join Our Team?

The Administrative Assistant will have the opportunity to work in a faith-filled, mission-driven organization that values personal growth, community, and professional excellence. This role offers a unique chance to directly contribute to the success of the mission while building a solid foundation for operational growth.