What are the responsibilities and job description for the HOLT Industrial Air Systems- Office Coordinator position at HOLT Industrial Systems?
The Office Coordinator performs and may provide oversight to the daily operations of office services such as personnel, billing, payables, receptionist, etc. May develop procedures and policies for office services activities. Performs duties such as filing, records maintenance, customer relations, administrative support, and mail distribution. Familiar with a variety of office support concepts, practices, and procedures and can perform a variety of administrative tasks.
Essential Functions:
- Models, promotes, and reinforces the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission.
- Performs a full range of administrative support duties to ensure effective office and accounting process delivery.
- Processes and obtain manager approval on accounts payable invoices
- Ensures G/L coding is correct on accounts payable prior to submission to Finance and Accounting Department
- Ensures all accounts payable invoices have a PO in the business system prior to submission to Finance and Accounting Department
- Transmits accounts payable invoices to Finance and Accounting Department
- Processes light accounts receivable invoices to customers
- Assists with questions regarding accounts receivable customers
- Maintains records of all financial documents with appropriate supporting material, update records as necessary
- Coordinates with Finance, Accounting Department, local customers, and employee events
- Receives and refer visitors and telephone callers, ensuring these individuals are directed to the proper depth within the dealership
- Reconciles and post credit card transactions
- Procures supplies for office and maintain office supplies
- Distributes mail and maintain files
- Performs other duties assigned
Education and Experience:
- A high school diploma or equivalent is required
- General accounting, clerical and administrative knowledge required
- One year of job-related experience required, three or more preferred
Knowledge, Skills, and Abilities:
- Solid planning and organizational skills
- Strong communication skills, Attention to detail, thoroughness
- Proficient at using standard desktop applications such as Microsoft Office, Excel, and Word
- Self-motivated; able to effectively prioritize tasks and organize schedule
- Ability to work independently and within a team