What are the responsibilities and job description for the Business Operations Administrator position at Holt Group and Careers?
The Business Operations Administrator is responsible for entry-level business administration processes, reporting, and accurate record keeping in assigned areas. This role plays a critical part in ensuring smooth business operations, particularly in the areas of sales order processing, service order invoicing, rental invoicing, new rental contract management, customer credit applications, check processing, credit card processing, customer RPO payoffs, loaner/warranty tracking, credit and collection activities, customer support, tax exempt forms management, office supplies, and training class coordination.
What can SITECH offer you?
- A competitive salary, commensurate with your experience and competencies.
- A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
- A Tuition Reimbursement program to support the pursuit of accredited college courses.
- An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.
Essential Functions:
Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Assists business units and respond to financial questions/concerns to meet business needs
Process and validate sales and service orders, including PO verification and freight management.
Process customer credit applications, working with sales personnel and potential
Accounts Payable- tracks and records invoices from suppliers and subcontractors; Assist with payments to vendors and credit balance returns to customers
Accounts Receivable- Submits request to customers as contractually scheduled; Reports monthly billings to be reviewed by management
Collections- ensures payments are made against applications for payment within contractually agreed deadlines
Investigates and resolves balance sheet reconciling items on a timely basis
Setting up new projects in construction accounting system with accurate job cost code and sales tax bucketing
Monitor and process RPO payoffs for
Assists with tracking of new sales contracts and monthly reporting to management
Assists Project Managers in creating purchase orders
Receive and process tax exemption forms, coordinating with the Tax Department for approval
Overall physical office and inventory management
Prepare and coordinate logistics for training
Works safely always, and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Performs other duties as assigned
Knowledge, Skills, and Abilities:
Knowledge of construction accounting principles, budget preparation, and strong business acumen
Knowledge of GAAP (generally accepted accounting principles) as it applies to the construction industry and company
Working knowledge in the use of computer programs and systems utilized by the company (Accumatica, Microsoft Dynamics, Excel, etc.)
Strong research, problem solving and investigation skills
Strong interpersonal communication skills including both written and oral
Ability to work in fast paced environment with frequent interruptions
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
Excellent organizational, planning, multi-tasking, and time management skills, deadline oriented
Ability to work independently and manage a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness
Education and Experience:
High school diploma or equivalent required
Bachelor’s Degree in Accounting required
Up to three years of applicable experience required
Supervisory Responsibilities:
None
Travel:
Up to 5%
Physical Requirements:
This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets,
This role frequently communicates with others, must be able to exchange accurate information in these situations
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
Occasionally moves materials or equipment weighing up to
Work Environment:
This job is generally performed in a professional office environment
Frequently works at fast pace with unscheduled interruptions
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
#LI-SIT
Education
Preferred- Some college or better in Accounting
- Bachelors or better in Accounting
- Associates or better in Finance
- Associates or better in Accounting
- Bachelors or better in Accounting
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.