Event Coordinator

Job Description

Are you passionate about creating memorable experiences and managing events that leave a lasting impression? Innovative Captive Strategies (ICS) is looking for an Event Coordinator to join our dynamic team!

As an Event Coordinator, you’ll play a key role in planning and executing a variety of events—from corporate meetings and conferences to client appreciation gatherings. You’ll collaborate with internal teams and external vendors to ensure every detail is handled with precision and creativity.

Essential Responsibilities

• Assists senior team members with registration & hotel rooming duties including building event registration websites, sending reminders, and managing attendee registration questions for multiple events simultaneously.
• Performs administrative duties to include scheduling meetings across various groups, registering attendees, coordinating travel, organizing 80 event dates on a master calendar.
• Contributes to researching event details (venues, hotels, activities, restaurants, transportation).
• Initiates the design of event collateral and meeting materials to include itinerary, handouts, nametags and mobile app.
• Supports the internal teams to ensure that timelines and deliverables are met.
  
  

Qualifications

• Education: College Degree in Event Management, Public Relations, Communications or Marketing preferred
• Experience: 1-3 years of event experience
• Skills: Strong organizational skills, attention to detail, and the ability to multitask. Proficiency in budgeting, Microsoft Office, Canva, Cvent, and database management is required, as well as the ability to work flexible hours. Candidates must demonstrate problem-solving skills, and handle light physical tasks as needed.
  
  

Here’s a Little Bit About Us

At ICS, we believe in innovation, collaboration, and creating value for our clients. You’ll join a team that’s passionate about making a difference and having fun along the way. We offer competitive benefits, professional growth opportunities, and a culture that celebrates success.

Benefits: In addition to core benefits like health, dental and vision, also enjoy benefits such as:

• Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
• Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
• 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
• Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
• Inclusion & Belonging Programs — Holmes Murphy is committed to celebrating every employee’s unique potential. Through inclusion and belonging initiatives, titled Uniquely United, not only do we offer employees a paid Diversity Day time-off option, but we also have a Uniquely United Committee, Employee Resource Groups, and development programs to advance our culture of belonging. We encourage employees to engage in ways that are meaningful to them to enhance their overall experience!
• Consistent merit increase and promotion opportunities — Employees are reviewed annually for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
• Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!
  
  

Holmes Murphy & Associates is an Equal Opportunity Employer.