What are the responsibilities and job description for the Clerk position at Holmes County General Health District?
Clerk:
The Holmes County General Health District
is actively seeking a qualified candidate for the full-time position of Clerk. Under the general supervision of the Environmental Health Director, the candidate chosen for this position will support the division and agency by preparing fiscal and programmatic reports; facilitating open and appropriate communication between the agency and the public; and assuring processes, procedures, and tasks occur appropriately.
Essential Duties May Include:
- Provides initial contact between the public and the EH Division; greets office visitors and callers; responds to routine inquiries or refers the matter to the appropriate staff member; monitors the lobby; keeps caller/client records; and provides excellent customer service.
- Performs a variety of clerical duties in order to facilitate operations (e.g., sorts and distributes mail, makes copies, files and retrieves documents, data entry, scanning records, screens and distributes email, gathers data, issues licenses and permits, etc.). Distributes client information, forms, and required documentation for services. Prepares mailings including certified mailings.
- Assists in the collection and maintenance of information through data entry systems and other methods as assigned. Will also assist the agency in Data Modernization efforts.
- Assists with various fiscal activities to include tracking of purchases orders, expenses, and revenue to assist in fiscal monitoring, budget creation, reporting and payroll.
- Performs various secretarial duties to facilitate operations; places phone calls to set or follow up on appointments; prepares correspondence; orders materials and supplies for agency or division; and performs billing functions.
- Coordinate between divisions in resolving day-to-day administrative and operational problems.
- Performs multifaceted general office support agency-wide.
- Able to offer support and back-up to other clerical positions.
- Responds to public health emergencies as directed by the Board and the Health Commissioner.
- Performs other duties as required.
Qualified candidates must possess:
The employee must
have completed secondary education or the equivalent (high school or GED), supplemented by coursework in office practices and procedures and computer operation, or an equivalent combination of training, education, and/or experience. The employee must also possess a valid State of Ohio driver's license and remain insurable. Bilingual candidates/staff preferred.
Benefits:
Paid holidays; paid vacation; paid sick leave; paid personal leave; health insurance; dental insurance; and vision insurance.
Equal Opportunity Employer/Provider
Position is open until filled.