Secretary, Support Services (Location: District Office - Business)

SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director.  Receive supervision within a framework of standard policies and procedures.   Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program.  Public relations and people skills are required.   Maintains accurate records and files, types a variety of material including forms and reports.  Processes purchase orders, collects time sheets, comp time and mileage, forms.  Receives, reviews and routes all mail or correspondence.  Compiles and organizes information for the preparation of reports as assigned.  Composes memos & correspondence as needed for assigned program.  Prepares and maintains variety of lists and databases.  Contacts schools and agencies regarding student information.  Provides work direction to other clerical personnel.  Orders material & supplies and distributes as needed.  Makes phone calls and office calls independently.  Mails a variety forms and materials to parents and schools.  Arranges and coordinates district, school and community activities related to assigned programs.  Coordinates various district, city, county, regional and states services as directed.  Acts as receptionist, answers telephone, provides information and sets up appointments.  Types letters, or training material, in English and/or Spanish.  Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program.  Performs related duties as required.