Executive Assistant

Job Title: Executive Assistant

Location: Boca Raton, FL (In-Person Only)

Employment Type: Full-Time

Experience Required: 5 years

Overview:

A top-producing luxury real estate professional is seeking a highly organized and polished Executive Assistant to manage daily operations, administrative tasks, and client coordination. This role requires exceptional judgment, outstanding communication skills, and the ability to keep an executive operating at peak efficiency.

Responsibilities:

• Manage calendars, appointments, travel arrangements, and daily schedules
• Prioritize and respond to emails, calls, and client inquiries on behalf of the executive
• Prepare listing documents, contracts, presentations, and reports
• Support listing coordination: scheduling showings, vendor appointments, inspections, photography, and open houses
• Maintain client database and ensure all information is up to date
• Handle confidential information with discretion and professionalism
• Oversee project timelines and ensure tasks are completed ahead of deadlines
• Assist with personal errands and general operational support when needed
• Serve as the executive’s right hand in a fast-paced, rapidly shifting environment
• Work closely with team members, vendors, and clients to ensure seamless operations

Requirements:

• 5 years of executive assistant, operations, or administrative experience
• Real estate, luxury, or high-profile client experience strongly preferred
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Tech-savvy: Google Suite, Microsoft Office, CRM platforms, scheduling tools
• Professional presence and ability to work with high-net-worth clients
• Resourceful, proactive, and able to anticipate needs
• Must work full-time on-site — no remote/virtual applicants
• Must live within close proximity to Boca Raton, FL 

Compensation:

$60,000

Potential performance-based bonuses