AP Associate

JOB SUMMARY

Salary range: $23.00 - $28.00 per hour.

The Accounts Payable Associate is responsible for a variety of administrative tasks and processing within the residential, construction, development, or corporate accounting team in accordance with Holland Partner Group’s Core Values.

ESSENTIAL JOB FUNCTIONS

• Process accounts payable, including subcontractor pay applications, and receivable entries into accounting software.
• Audit expense and job costing codes against standard chart of accounts for accuracy.
• Serve as report processor for expense management system for expense reports and corporate credit cards. Ensure accuracy of category codes/GL accounts and/or project/overhead/property allocations.
• Verify approval on various invoices, check requests and expense reports.
• Investigate and resolve issues associated with processing of invoices, purchase orders, accounts payable and receivable entries.
• Prepare and track required lien waivers.
• Ability to prepare and process checks for multiple companies.
• Ability to process and follow up on rush items
• Support weekly reporting, complete monthly stale dated items, and monthly closings.
• Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Assist in annual 1099 preparation.
• Review and process project/property related contracts, subcontracts, purchase orders and other various agreements as required.
• Receive, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Assist with distribution of internal and external department mail and packages when needed.
• File, maintain, and distribute accounting documents, records and reports, including subcontractor preliminary notices.
• Represent Holland Partner Group in a professional manner at all times
• Conform to company apparel standards and set a positive example for all Associates.
• Perform all other duties as directed and assist the overall team effort in any way possible.

JOB REQUIREMENTS

Education: High School Diploma or equivalent is required. College courses in accounting preferred

Experience: Two years’ minimum experience in accounts payable required. Previous experience in real estate development, Management and/or construction project accounting, experience preferred. One year of relevant education may be substituted for one year of required work experience.

Knowledge, Skills and Abilities Required:

• Ability to accurately perform multiple tasks in a complex and fast-paced operating environment.
• Competency in Microsoft office. Yardi and/or Textura software preferred.
• Strong verbal and written communication skills.
• Ability to accurately perform basic to intermediate mathematical functions.
• Knowledge of basic accounting principles (i.e. journal entries, debits, credits, etc.).
• Ability to work independently as well as part of a team.
• Ability to effectively work under pressure, reassess daily competing priorities and proactively meet cyclical deadlines.
• Eye for detail, accuracy is imperative.
• Must have excellent organizational and analytical skills.
• Ability to handle confidential information in a discreet, professional manner.
• Strong customer service orientation.

Attendance: This full-time position requires regular and punctual attendance compliant with the schedule set to meet company needs. Additional hours or overtime may be required.

This position also requires:

• Ability to lift or move up to 20 pounds.
• Hearing and visual ability to observe and detect signs of emergency situations.
• Fluency in English both verbally and non-verbally.

Benefits: Holland is proud to offer a competitive and comprehensive benefits package, with enrollment eligibility beginning first day of the month following date of hire, that includes health care benefits (Medical, Dental, Vision, HSA, FSA), income replacement (Long-term Disability) and retirement savings through our 401(k). Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA) and we are proud to offer our Employee Assistance Program (EAP) and Tuition Reimbursement. We offer Paid Time Off (PTO) and state mandated Paid Sick Leave, paid holidays, the opportunity for our employees to get involved in their communities using Volunteer Time Off (VTO), and a generous Sabbatical after every 5 years of service. There are also opportunities to share in the success of the company through our profit share programs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.