What are the responsibilities and job description for the Accounts Payable Manager position at Holland, L.P.?
ESSENTIAL FUNCTIONS:
- Lead, educate, and develop by cross training Accounts Payable Team and finding methods for continuous improvement
- Ensure all payment and AP processes are done in accordance with Holland policies and procedures
- Ensure all vendor invoices are entered, approved, and paid timely and accurately
- Work in a high-volume environment of over 2,000 monthly invoices processed
- Maintain platform for employee expense reimbursements ensuring payments are processed accurately and timely
- Monitor AP aging reports, ensuring timely payments and proactively addressing discrepancies.
- Main point of contact to assist users with requests for credit increases and card related issues with US and CA Pro-Cards including occasional evening and weekend calls
- Support month-end and year end close by ensuring AP close is complete and accurate
- Oversee coding of large monthly invoices (travel related; Travelliance, CLC, and Corporate Credit Card Statement as well as vendor related; Verizon, Bell Mobile and Comdata) and upload from Excel into our accounting system
- Prepare and analyze reports on AP metrics, cash flow impacts, and payment trends for management
- Keep vendor W-9 information up to date in accounting system
- Ensure compliance with tax regulations, 1099 reporting, and audit requirements.
- Duties may be changed or modified as needed
- Standing, walking, bending, and sitting for extended periods are required to perform basic office functions
- Ability to lift up to 25 pounds is regularly required for photocopying, filing, and other record keeping duties
- Vision must be sufficient for inputting data into a computer
- Keyboarding skills that reduce the risk of carpal tunnel and other office related injuries
- Indoor office/home environment
- Bachelor’s Degree in Accounting or related field preferred or equivalent work experience
- 5 years of progressive accounts payable experience, including at least 2 years in a supervisory or managerial role.
- Strong computer skills and proficient in MS Office applications especially strong Excel skills required as well as ERP systems
- Good organizational skills, time management skills with attention to detail
- Pass a mandatory pre-employment drug screen and possess a valid driver’s license
- Positive attitude and strong work ethic
- Strong oral and written communication skills
- Strong interpersonal skills working with customers, employees, management, and vendors
- Ability to work in team environment
- Continuous improvement focus within a changing technological environment
- Will not disclose to anyone confidential information that is disclosed to you
- Perform requests from Management/Executives timely and accurately
- Must be able to perform under pressure in a fast-based environment, willing to multi-task, take on more responsibility and able to accept coaching
- Possess strong professional skills including being extremely organized, accurate, having a high level of attention to detail and adhering to or beating strict deadlines
- Able to accommodate occasional overtime