Marketing Events and Meetings Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Chicago office.

General Description

We are seeking a Marketing Events and Meetings Coordinator to join our team. The Marketing Events and Meetings Coordinator is responsible for organizing and managing a variety of events and functions to support the firm's marketing and business development efforts. This role requires strong project management skills, attention to detail, and the ability to work effectively under pressure.

Key Responsibilities And Essential Job Functions

• Work collaboratively and proactively with attorneys, the marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars.
• Manage details and organization associated with events and meetings including researching and locating venues; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invites; reviewing RSVP lists; coordinating speaker, guest, and VIP needs.
• Serve as liaison with event vendors.
• Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last-minute requests.
• Coordinate on-site event management and supervise support staff required for events.
• Post and update internal and external event web pages.
• Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after the event.
• Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
• Moderate to heavy travel required (up to 50%).
• Special projects and duties as assigned.
  
  

Required Skills

• Effective communication and organizational skills.
• Attention to detail.
• Strong problem-solving skills.
• Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities.
  
  

Required Qualifications & Education

• Bachelor's degree required.
• 2-3 years of experience in Events and Meetings; law firm or other professional services experience preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
• Ability to prioritize projects.
• Flexibility to work early mornings, late evenings, and weekends when necessary.
• Strong sense of accountability and ownership of projects.
• Ability to work both autonomously when executing local events and as part of a team on general strategy.
  
  

Preferred Qualifications & Education

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
  
  

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
  
  

This position may be filled in Illinois. The base salary range for this position is $60,000/yr - $89,000/yr. This range may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.