What are the responsibilities and job description for the Construction Project Assistant(Coordinator) position at Holland Construction?
About the Role:
We are a local commercial construction company seeking a detail-oriented and proactive Project Assistant – Coordinator to support operations. This role is pivotal in ensuring smooth project setup, documentation, compliance, and coordination across multiple platforms including Viewpoint Vista and Project Sight.
Some Key Responsibilities:
Project Setup & Coordination
- Initiate new job setup
- Enter budgets, schedule of values (SOV), and contract items from PM
- Assist with buyout processes including subcontracts and purchase orders
- Maintain subcontractor compliance and insurance documentation
- Coordinate change orders (prime, internal, subcontract, PO)
Document Management
- Create and maintain job folders and drawing binders
- Import and organize construction documents: drawings, manuals, test results, SDS sheets
- Scan and save approved permit sets and field panel schedules
- Track and log construction documentation and close-out materials
Administrative/Office Support
- Schedule and log toolbox talks and safety committee meetings
- Manage supplies
- Attend job meetings and record notes for PMs as needed
- Process permits, utility service applications, and vehicle registrations
- Maintain current job lists and organize filing storage
Qualifications
- 2 years of experience in commercial construction administration or coordination
- Familiarity with Viewpoint Vista and Viewpoint Team/ Project Sight platforms
- Strong organizational and multitasking skills
- Excellent communication and documentation abilities
- Proficiency in Microsoft Office and cloud-based collaboration tools
What We Offer
- Competitive compensation and benefits
- A collaborative work environment
- Opportunities for growth within a reputable commercial construction firm
- Exposure to diverse and impactful projects
Qualified candidates please submit resumes and letter of interest (which MUST include desired wages).
Job Types: Full-time, Part-time
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person