What are the responsibilities and job description for the Real Estate Paralegal position at Holladay Properties?
About Holladay
Enriching lives through investment and service is the mission at the core of everything we do at Holladay.
Holladay Properties is a fully integrated commercial real estate firm with more than 70 years of experience across development, asset management, property management, and capital markets. With over $1.3B of assets under management, eight regional offices, and more than 250 employees, Holladay combines institutional discipline with entrepreneurial agility to deliver exceptional results.
This position can be located in South Bend, IN, Chicago, IL, or Nashville, TN
Position Summary
Holladay Properties is seeking a highly motivated Commercial Real Estate Paralegal to join our real estate firm. This individual will play a key role in supporting internal counsel across the full spectrum of legal matters. The role will serve as a transaction administrator on real estate acquisitions, financings, and joint ventures, with direct involvement in the review, coordination, and administration of critical legal documents.
The ideal candidate will combine technical expertise in commercial real estate law with a strong sense of team collaboration, accountability, and operational excellence consistent with Holladay’s values and Operating Team dynamics.
Key Responsibilities
Legal & Transactional Support
- Assist internal counsel in preparing, reviewing, and managing:
- Purchase and Sale Agreements (PSAs)
- Loan documents and closing deliverables
- Operating Agreements for partnerships and joint ventures
- Commercial leases, amendments, and assignments
- Private placement memoranda and related securities compliance
- Serve as transaction administrator on acquisitions, dispositions, financings, and joint ventures — coordinating with internal teams, external counsel, and counterparties.
- Maintain and organize due diligence materials, closing checklists, and transaction binders.
- Draft and review routine legal correspondence, memoranda, and corporate filings.
Corporate & Fund Experience
- Support the formation and maintenance of real estate joint ventures, partnerships, and private funds.
- Assist with corporate governance matters, including resolutions, consents, and organizational documents.
- Monitor compliance obligations for Holladay’s investment vehicles and assist with regulatory filings.
- Provide cross-functional support in corporate areas such as HR, risk management, and insurance where needed.
Operating Team Collaboration
- Work seamlessly within Holladay’s Operations Team, while partnering with Capital Formation, Asset Management, Development, and Finance OTs to ensure alignment on transactions.
- Support Holladay’s core values of collaboration, accountability, and entrepreneurial thinking by promoting proactive communication and effective coordination across teams.
- Participate in various legal initiatives, committees, or focus groups by providing legal insight into deal structures and risks.
Qualifications
- Bachelor’s degree and Paralegal Certification required.
- 5 years’ experience as a paralegal or legal administrator in a commercial real estate or corporate law environment.
- Direct experience with real estate joint ventures, partnerships, private funds, and PPMs.
- Familiarity with commercial lending, leasing, and operating agreements required.
- Experience in corporate governance, HR, or risk management a plus.
- Strong project management skills; ability to manage multiple transactions simultaneously.
- Excellent organizational, writing, and communication skills.
Holladay Values & Fit
- Entrepreneurial Spirit: Approach challenges with curiosity and creativity.
- Collaboration: Work across teams with transparency, respect, and shared purpose.
- Accountability: Own outcomes, follow through, and support team success.
- Integrity: Maintain the highest ethical standards in all interactions.
- Excellence: Strive for precision, timeliness, and professionalism in every deliverable.
Why Join Holladay?
This is an opportunity to be part of a dynamic, growing platform where legal and transactional expertise directly impacts Holladay’s vision of scaling from $1.3B AUM to $5B . As a member of the Legal Operating Team, you will be on the front lines of fund formation, deal execution, and portfolio growth, contributing meaningfully to Holladay’s success.