Human Resources Specialist

Job Title: HR Specialist, Payroll and Compliance

Reports to: Senior Vice President, Human Resources

FLSA Status: Exempt

Hours: Flexibility within normal working hours

Department: Servco

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The HR Specialist, Payroll and Compliance, supports this mission by managing the payroll process and providing compliance and administrative support to Human Resources. This role also provides support to Holladay in day-to-day operations and overall Associate Experience strategy.

Essential Duties and Responsibilities include but are not limited to the following:

• Manages and executes accurate payroll process on a biweekly basis, while ensuring compliance with federal and state regulations.
• Ensures all payroll updates are made accurately and in a timely manner to meet all payroll deadlines.
• Ensures all timecards and paid time off approvals are completed and approved in time for payroll processing deadlines.
• Maintains technical payroll knowledge.
• Supports compensation management by participating in salary benchmarking, completing compensation surveys, and updating and maintaining the compensation structure in HCM system.
• Updates and maintains data in HCM system as needed.
• Audit HR information and Active Directory for correct associate set-up and information.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Serves as the team expert in preparing and distributing associate reports, including, but not limited to:
• Benefits reporting for billing
• Annual reporting requirements (including EEO-1)
• Turnover reporting
• Payroll reporting
• Key Performance Indicator reporting for Associate Experience Strategy
• Maintains electronic files and information on associate facing HR SharePoint page.
• Maintains files and information on company intranet (Associate Central).
• Ensures compliance with federal and state regulations regularly reviewing company policies in the Associate Handbook and consulting with legal counsel as needed.
• Coordinates annual distribution of federal and state labor law posters for all Holladay offices and property locations and ensures digital compliance posters are provided for fully remote associates.
• This position is privy to confidential information and must be able to handle it in a professional and confidential manner by maintaining associate confidence and maintaining strict confidentiality of all associate information.
• Provides support in Associate Relations issues, including assisting with investigations and documentation as needed.
• Manages FMLA and ADA administration from initial requests, accommodation process, through return-to-work, ensuring compliance with applicable laws and company policies.
• Maintains quality service in alignment with associate experience strategy.
• Provides support on related projects as requested.
• Performs other assigned duties as required.

Qualifications:

• At least 2 years of experience successfully processing payroll required.
• At least 2 years of Human Resources and/or Employee Relations experience.
• Experience with FMLA and ADA administration.
• General understanding of human resources practices, employment laws, and regulations.
• Previous experience providing administrative support.
• Strong computer skills to include MS Office Suite.
• Must have ability to solve problems and think critically to anticipate and identify solutions to problems.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Attention to detail, accuracy, and excellent organizational skills.
• Must be dependable, have good interpersonal skills, flexibility, and the ability to interact and communicate with associates at all levels.
• Must be able to multi-task and handle a variety of tasks and responsibilities in a professional, prompt manner.
• Must have ability to work independently and take initiative to complete tasks.
• Must have demonstrated initiative to complete responsibilities.
• Ability to identify improvements to current processes.
• Must possess a high level of confidentiality and exercise independent judgment.
• Valid Driver’s license, proof of insurance, and clean MVR report.

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

• Mission: Enriching lives through investment and service
• ENRICH Values:
• Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
• Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
• Respect - We recognize and acknowledge the inherent value of others.
• Integrity – We do the right thing. We exhibit a consistently high moral compass.
• Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
• Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

• Attention to Detail: Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
• Composure: Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted of blocked; is a settling influence in a crisis
• Decision Quality: Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgement; most solutions and suggestions turn out be correct and accurate when judged over time; sought out by others for advice and solutions
• Effective Communications: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect

Compensation:

The HR Specialist, Payroll and Compliance compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

• Associate may occasionally be required to lift or move items over ten (10) pounds
• Associate may be requested to occasionally travel between office locations, both in and out of state

Supervisory Responsibility:

• This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on business needs.