Executive Assistant

Our vast array of services — educational, employment, vocational, residential, habilitative, and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Job Description: Under the direct supervision of the Cheif Operations Officer, the Executive Assistant provides secretarial and administrative support, and exercises considerable initiative, judgment and professionalism. Performs secretarial and administrative duties for member of the Executive team and provides administrative support for senior staff of the corporation.

Position: Executive Assistant

Schedule: Monday thru Friday 8:30am - 4:30pm

Location: Exton, PA

Pay Rate: $60,000-65,000/year

Job Duties:

• Serves as Executive Assistant to the Executive level staff.
• Works collaboratively with other executive assistants throughout the organization
• May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities
• Tactfully manages family complaints and other telephone calls
• Schedules meetings and reserves rooms as needed
• Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants.
• Assist in the preparation of presentations and meetings.
• Ensures timely and accurate distribution of outgoing and incoming mail
• Develops and maintains a variety of files for manager. Involved in development and maintenance of information and computer record keeping systems
• Maintains monthly calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone calls for Executive
• Is a positive role model for individuals served and Agency staff.
• Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous.
• Assumes other duties, responsibilities and special projects as needed.

Minimum Requirements:

Education: A Bachelor’s degree from an accredited college or university strongly preferred.

Experience: Eight years of full-time employment in progressively responsible secretarial and administrative work required. Thorough knowledge and demonstrated effective use of written and spoken English, basic math, modern office methods and equipment, including microcomputer, dictaphone, computer skills, word processing, electronic document management systems and data bases also required. Judgment, tact, and ability to meet the public, thorough understanding of Agency’s organization and programs. Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

Note: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted instead of the requirements specified under Education and Experience

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

Holcomb Behavioral Health Systems is accredited by the Joint Commission and provides a comprehensive range of services and supports for people with mental health, substance abuse, intellectual and developmental disabilities, and co-occurring disorders throughout southern and central Pennsylvania, central New Jersey, Delaware, and Maryland. Additionally, we provide an array of prevention and educational programs for youth, parents, and adults to encourage healthy choices and lifestyles.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.