What are the responsibilities and job description for the Project Management Specialist position at Hoffman & Hoffman Inc?
Job Title: Project Management Specialist
Overview:
The Project Management Specialist is responsible for planning, executing, and closing HVAC projects according to deadlines and within budget. This role involves coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan. The Project Management Specialist will also define project objectives, oversee quality control, and ensure stakeholder satisfaction throughout the project lifecycle.
Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.
Hoffman Mechanical Solutions, a division of Hoffman & Hoffman, Inc., is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service.
Key Responsibilities:
- Develop detailed project plans, including timelines, milestones, resource allocation, and risk assessments.
- Coordinate internal resources and third parties/vendors for the flawless execution of projects.
- Support Projects or Senior PM administratively and in the field as required.
- Ensure that all projects are delivered on time, within scope, and within budget.
- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
- Track project performance using appropriate systems, tools, and techniques.
- Perform risk management to minimize project risks.
- Create and maintain comprehensive project documentation.
- Report and escalate issues to management as needed.
- Establish and maintain relationships with clients and all stakeholders.
- Continuously improve project management processes and methodologies.
Required Qualifications:
- Associate’s degree in project management, Construction Management, or a related field.
- Project Management experience (at least 3 years)
- Ability to plan, schedule and manage multiple Projects totaling approximately 5.0 million.
- Knowledge of HVAC Mechanical Systems and Industry DDC
- Ability to handle small projects from start to finish when required
- Ability to travel when required
- Strong time management and organizational skills
- Strong spelling and grammatical report writing skills
- Proficient with Microsoft Office Products (Word, Excel, Project)
PHYSICAL DEMANDS:
- Standing: Occasionally
- Walking: Occasionally
- Sitting: Frequently
- Handling/Fingering: Occasionally
- Bending: Occasionally
- Pushing/Pulling 12 lbs. or less: Occasionally
- Lifting/Carrying 10 lbs. or less: Occasionally
- Lifting/Carrying 11-20 lbs.: Occasionally
- Reaching Outward: Occasionally
- Reaching Above Shoulder: Occasionally
- Squatting/Kneeling: Occasionally
We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States, governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies.
“This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems discretion of Hoffman Mechanical Solutions.”
