What are the responsibilities and job description for the Office Assistant position at Hodgson Heating and Cooling?
Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This vital role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office management. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to foster a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Responsibilities
- Greet visitors and clients with professionalism, providing excellent customer service and phone etiquette
- Manage multi-line phone systems, directing calls accurately and efficiently
- Handle data entry tasks with precision using productivity software such as Microsoft Office, spreadsheets, and word processing tools
- Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents
- Assist with calendar management and scheduling appointments for staff and executive roles
- Provide clerical support such as proofreading documents, preparing reports, and performing general administrative duties to enhance overall office productivity
Requirements
- Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with spreadsheets and data entry tasks
- Technical proficiency with computer literacy including typing speed, proofreading, and familiarity with productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Strong communication skills, both verbal and written, including phone communication and client interaction
- Previous experience with front desk operations, customer support, or personal assistant roles is preferred
Join us as an Office Assistant to be a key part of a collaborative team dedicated to creating a positive work environment. Your organizational skills and proactive attitude will help ensure our office operates seamlessly while delivering outstanding service to our clients.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $20 - $25