Office Manager- School of Arts, Sciences and Education

Salary: $45,000.00-$50,000.00

The Office Manager provides office management and administrative support to the
Dean. The coordinator assists with coordinating departmental initiatives, maintaining
accreditation standards and manages the admissions application process for
designated selective admissions programs.
The Office Manager will work with sensitive information, which will require a very high
level of professionalism and confidentiality including, but not limited to, student records
(FERPA). Independent judgment is required to plan, prioritize, and organize a highly
diversified workload.

I. Duties and Responsibilities

Greet all students, staff, and visitors to the School, and direct all inquiries in
person, by phone, or electronically to the appropriate destination.
 Monitor ongoing status of projects, program reviews, accreditation reports, book
orders, student files and records, and advising rosters.
 Prepare purchase orders, requisitions and place orders for supplies and
equipment.
 Maintain proper phone coverage for the department; take messages, monitor
front desk phones, and see that all messages are returned promptly.
 Work as a Designated School Official to assist our international student
population.
 Utilize appropriate resources (e.g. Microsoft Office, Access, Excel, Word,
PowerPoint and Google Docs etc.) to develop reports, maintain records, draft
and edit letters, memos, and agendas.
 Maintain academic advisor rosters
 Compile data for departmental efforts as needed.
 Maintain supply and equipment inventory for the School.
 Assist with registering students.
 Prepare, maintain, and manage accurate files and follow-up of purchase orders
and requisitions.
 Attend Advisory Board meetings as needed to take minutes.
 Document and record Associate of Individualized Studies and Associate of
Technical Studies applications.
 Perform other tasks and projects as assigned.

I. Qualifications – Education, Experience, and Skills
 Associates required, Bachelor preferred. (Communication, office management,
business, or related field).
 Critical to this position is enthusiasm, dependability, and responsiveness
 Excellent attention to detail, initiative, and follow-through in order to achieve
goals
 The ability to anticipate needs and proactively address them, to learn quickly, and
to reliably complete work in a timely manner to high standards in a fast-paced
environment
 Ability to continuously prioritize work, set and achieve effective goals, and meet
deadlines
 Ability to handle high volume workloads and juggle priorities and deadlines
 Willingness to seek out guidance or information needed to perform duties
 Strong computer skills - MS Office including Word, Excel, PowerPoint, Google
Docs and willingness to learn new computer skills as needed
 Demonstrate excellent communication, interpersonal and public relation skills
 Maintain a neat, well organized work space which projects a high level of
professionalism for interactions with all students and visitors to the Arts,
Business, & Sciences office.
 Excellent organizational, prioritization and problem solving skills, along with the
ability to take initiative and make decisions
 Ability to work independently and within a team environment
 Demonstrated capacity to perform complex administrative duties.

Reasonable accommodations may be requested and reviewed according to the
Americans with Disabilities Act (ADA).