The Payroll & Accounting Admin is responsible for assisting with weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to our Company employees, consistent with federal and state wage and hour laws. This position assists with the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely. This position works closely with the Payroll Manager and HR to ensure all benefits are administered and paid for appropriately. This role is also responsible for providing financial, administrative and clerical services as it relates to accounts payable, accounts receivable and job costs. This includes ensuring vendors and subcontractors are paid in a timely manner under company procedures, posting owner billings and payments, paying company taxes, job payment reporting and job costs at month end. 

Responsibilities: 

• Assist in processing payroll according to weekly and bi-weekly payroll deadlines, may also include preparing certified payrolls to job sites as needed.
• Assist with interacting with accounting software to set up new hires in the system, make changes to withholdings and deductions, enter and process all payroll, and upload ACH file to the company’s treasury product at the bank.
• Assist in preparing reports to pay weekly, monthly and quarterly federal and state withholding taxes. Assist with preparation of annual W-2s for employees.
• Prepare weekly and monthly reporting to the 401k vendor for employee contributions.
• Prepare and distribute weekly hours and labor distributions reports for management team.
• Prepare accounts payable entries for benefits vendors and cut checks.
• Organize and maintain payroll related files, scan into a digital imaging environment.
• Assist payroll with audits.
• Manage truck and travel, balance spreadsheets, bank statements, financial statements, and vacation report.
• Assist in preparation of ACIG reports.

Requirements: 

• Bachelor's Degree in Accounting, Finance, Business or related field
•  Proficient in MS Office required

Preferred Certifications, Memberships and Licensures

• Payroll related certification
• Valid Driver's License required

Physical Demands and Working Environment: 

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. 

Vision: See in the normal visual range with or without correction. 

Hearing: Hear in the normal audio range with or without correction. 

 EOE - Vets/Disabilities

Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar. 

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