Executive/Personal Assistant & Assistant Property Manager

Assisting in the search and hiring for a close friend of the firm who is looking for an Executive/Personal Assistant & Assistant Property Manager. 

About the Company: 

Exclusive and privately held Property Development and Management company with a rich history and reputation in the Orange County/Newport Beach area. The company has a diverse portfolio of residential, commercial, and mixed-use properties and a reputation for excellence and integrity.

Position Summary: 

We are seeking a highly driven and resourceful individual to serve as both Executive/Personal Assistant and Property Management Support for the owner of a privately held real estate investment and management company. This role requires exceptional discretion, strong organizational skills, and the ability to seamlessly balance executive support with hands-on property management responsibilities in a fast-paced, high-demand environment.

The ideal candidate is a proactive problem-solver who anticipates needs before they arise, takes initiative without waiting for direction, and thrives under pressure while maintaining professionalism. You will regularly interface with C-suite executives, household staff, tenants, vendors, and third-party management firms, representing the company and its owner with the highest level of integrity and confidentiality.

This is a critical leadership-support role for someone ready to take ownership of projects, manage competing priorities, and drive tasks to completion while adding value across all aspects of the business.

Skills needed:

·        Highest level of confidentiality and discretion in handling sensitive personal and business matters

·        Problem solving skills

·        Positive attitude

·        Detail oriented and highly motivated self-starter

·        Highly organized

·        Strong financial acumen

·        Service oriented with strong customer service skills

·        Strong negotiating skills

·        Excellent written and verbal Communication skills

·        Ability to multitask and manage deadlines

·        Ability to respond timely to requests.

·        Proficient in MS Office, Apple/Mac technology and Property Management Software

·        Previous experience in supporting C Suite individuals

·        Experience in property management and leasing

Required Experience:  3 years Executive/Personal Assistant (strongly preferred) or 3 years Personal Assistant, and/or 3 years Property Management experience – or a combination of these three roles. Must have valid Driver’s License and own a reliable vehicle.

Primary Duties and Responsibilities:

·        Manage and maintain schedules and calendars for CEO/Owner, confirming appointments, both professional and personal

·        Event planning; professional and private, such as dinner parties, social and holiday parties, meetings etc.

·        Correspondence and administrative projects as assigned

·        Coordinate travel for the Executive including flight reservations, hotel accommodations, events, and excursions in addition to preparing Executive for travel

·        Run personal errands as needed

·        Drive owner and others to appointments or arrange transportation

·        Provide property management on several privately owned income properties

·        Maintain inventory in several storage units

·        Keep Vehicle maintenance updated including but not limited to fuel, oil change, alignment, and tire pressures etc.

·        Personal requests and other tasks as assigned

·        Maintains property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises with oversight from other team members and

·        Assist in accomplishing financial objectives by confirming and collecting rents

·        Assist in maintaining properties by investigating and resolving tenant complaints, enforcing rules of occupancy, coordinating the inspection of vacant units and completing repairs, planning renovations, contracting with landscapers

·        Assist in managing and negotiating pricing with venders for various construction and maintenance projects

·        Maintains building systems by working with CBRE and other third party property management firms for contracting maintenance services and supervising repairs.

·        Prepares reports by collecting, analyzing, and summarizing data and trends.

·        Accomplishes organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments

Education: Bachelor’s Degree preferred.

Benefits:

Medical and dental insurance, retirement program with matching component, holiday schedule as well as two weeks’ vacation

Compensation: $80,000 to $100,000 per year, commensurate with experience

EEO Statement:
We are committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.