What are the responsibilities and job description for the Front Desk/Admin Assistant position at HNTB?
**What We're Looking For**
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under a moderate degree of supervision, providing general administrative support typically to managers and other department staff in the Nashville office. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. This role is also responsible for general office maintenance which includes ordering/stocking office and breakroom supplies. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
**What You’ll Do:**
Maintains calendars and schedules appointments.
Coordinates and schedules meetings and prepares meeting agendas.
Coordinates and arranges travel and accommodations, and prepares travel itineraries.
Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
May perform data input and prepare forms in support of the manager or department.
Performs other duties as assigned.
**What You’ll Need:**
High School Diploma/GED or equivalent
2 years related administrative experience
**What We Prefer:**
2-5 years of experience in a professional office setting
Ability to maintain confidentiality
Planning, time management, and organizational skills
Ability to balance multiple tasks and changing priorities
Ability to communicate with various levels of stakeholders
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
\#CB #Administration
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Locations:
Nashville, TN (City Center)
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_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Regular
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-29445