Claim Unit Specialist

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for New Jersey of Transportation (NJDOT) Claim Unit. The Claims Unit Data Entry Specialist is responsible for accurately entering, updating, and maintaining claim information within the organization’s systems. This role ensures that all claim records are processed in a timely manner and meet established quality standards. The Specialist works closely with claims adjusters, supervisors, and other team members to support efficient claim handling. Job Location: Trenton, NJ (NJDOT Headquarters) What You'll Do: Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel. Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents. Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties. Prepares records for inactive storage according to the Records Retention Schedule. Supports regular audits of document control processes and procedures. May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use. Performs other duties as assigned. What You'll Need: Associate's degree in relevant field, or In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience What You'll Bring: Ability to think in a detailed and structured manner, with strong attention to accuracy, documentation, and recordkeeping Ability to systematically learn and apply NJDOT policies, procedures, specifications, and contract requirements related to claims and disputes Excellent organizational and time-management skills to track multiple claims, deadlines, and review milestones in a fast-paced environment Effective written and verbal communication skills to support coordination with NJDOT staff, consultants, contractors, and legal teams Professional judgment, discretion, and accountability when handling sensitive contractual, financial, and confidential What We Prefer: Growth Mindset of Adaptability and Willingness to Learn Problem-Solving and Data Literacy Skills Strong Tabular and Spatial Analytical Skills Strong Verbal and Written Communication Skills Collaboration and Teamwork Skill Attention to Detail and Data Processing Skill Compiling and Presenting Data Findings Skill Ability to Write Structured Language Queries Task and Time Management Skills Additional Information Click here for benefits information: HNTB Total Rewards Click here to learn more about Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position. #AS . Locations: Princeton, NJ . . The approximate pay range for New Jersey is $63,705.19 - $104,244.85. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state. . . . . . . . . . . . . . . . . . NOTICE TO THIRD-PARTY AGENCIES: HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees. At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities. Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate. Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work

Salary : $63,705 - $104,245