What are the responsibilities and job description for the Administrative Assistant position at HMS Certified Public Accountants, P.A.?
We are a CPA firm looking for a responsible Part-Time Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Outlook Calendars, etc. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities:
Answer and direct phone calls
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Maintain our existing filing system – both hard files and digital
Update and maintain office policies and procedures
Order office supplies
Provide general support to visitors
Act as the point of contact for our clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills:
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like computers and printers
Proficiency in MS Office
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Familiarity with tax documents, such as 1099s, W-2s, 1098’s, etc.
Strong organizational skills with the ability to multi-task
High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus
Willingness to learn
This is an In-Person position in a conservative profession, visible tattoos and facial piercings will not be acceptable.
Job Type: Part-time
Benefits:
- 401(k) matching
- Flexible schedule
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 2 years (Required)
Ability to Commute:
- Maitland, FL 32751 (Required)
Work Location: In person
Job Types: Part-time, Contract
Pay: $17.00 - $21.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Ability to Commute:
- Maitland, FL 32751 (Required)
Work Location: In person
Salary : $17 - $21