What are the responsibilities and job description for the Manager, Meetings and Events position at HMP Global?
Department: Events & Conferences
Reports To: Senior Director, Global Events Operations or Associate Director, Meetings & Events
What We Offer:
- Location: Remote, Hybrid, or In-Office
- Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.
- Training and support provided
- Competitive salary and benefits package.
- Opportunity to work on high-profile events with a dynamic and collaborative team.
- Professional development and growth opportunities within the event industry.
- Comprehensive benefits package (medical, dental, vision, 401k w/company match)
About Us: HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400 global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.
Job Summary:The Manager, Meetings & Events is responsible for the planning, coordination, and execution of a portfolio of meetings and events. This role supports the Senior Director, Global Events Operations or Associate Director, Meetings & Events by managing day-to-day event logistics, coordinating with vendors and internal teams, and delivering high-quality experiences for attendees. The Manager will ensure that all assigned events are executed efficiently, on budget, and in alignment with the organization’s goals.
Key Responsibilities:
- Manage logistics for assigned meetings and events, including venue sourcing, contracts, catering, audiovisual, and transportation.
- Develop event timelines and run-of-show documents, ensuring all details are tracked and executed.
- Work closely with cross-functional teams (marketing, content, sales, customer support) to align on event deliverables.
- Serve as a key point of contact for external vendors, suppliers, and venues.
- Monitor and maintain event budgets, tracking expenses and reconciling post-event costs.
- Ensure compliance with all safety, accessibility, and regulatory requirements.
- Assist with the implementation of event technology platforms and tools.
- Provide on-site event support, including setup, execution, and tear-down.
- Assist in the collection and analysis of event feedback and post-event reporting.
Qualifications & Requirements:
- Bachelor’s degree in Event Management, Hospitality, Business, or related field.
- 3–5 years of experience in event planning or operations.
- Strong organizational and project management skills.
- Effective communicator with excellent interpersonal skills.
- Comfortable managing multiple projects in a fast-paced environment.
- Proficient in event technology platforms, including registration and virtual tools.
- Willingness to travel domestically and occasionally internationally.
Preferred Qualifications:
- Experience in the healthcare or life sciences industry.
- CMP or similar industry certification.
- Familiarity with CRM systems and budget tracking tools.
Key Attributes:
- Detail-oriented and highly organized.
- Proactive and solutions-focused.
- Team-oriented with a collaborative mindset.
- Passionate about delivering exceptional event experiences.
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