What are the responsibilities and job description for the Administrative Assistant position at HMI?
Administrative Assistant – Fashion Company (Entry Level / Recent Grad)
Location: Midtown Manhattan, NY
Employment Type: Full-Time, In-Office
Schedule: Monday–Friday
About Us
We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we’re looking for a motivated Administrative Assistant to join us and support our daily operations.
Position Summary
The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You’ll handle client communications, manage orders, and provide administrative support to our internal team.
Key Responsibilities
- Answer and direct incoming phone calls and emails professionally.
- Process client orders and maintain accurate records.
- Communicate with clients, and internal teams regarding order status and inquiries.
- Shipping
- Assist with scheduling meetings and maintaining calendars.
- Prepare and organize documents, reports, and presentations as needed.
- Support day-to-day office operations and administrative tasks.
- Provide excellent customer service and follow up promptly with clients.
Qualifications
- Bachelor’s degree
- Strong written and verbal communication skills.
- Highly organized, detail-oriented, and proactive.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
- Comfortable multitasking in a fast-paced environment.
- Friendly and professional demeanor with strong interpersonal skills.
Preferred Skills
- Previous internship or experience in fashion, retail, or office administration.
- Bilingual: Hindi fluency is a strong plus.
- Familiarity with order management systems or CRM software is a bonus.
- Collaborative, creative, and supportive team environment.
- Convenient Midtown Manhattan location close to public transportation.
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Work Location: In person
Salary : $18 - $21