What are the responsibilities and job description for the General Affairs Specialist I position at HL-GA Battery Company LLC?
Position Alignment Notice:
This posting is intended to support hiring for multiple General Affairs Specialist I positions. Based on business needs and candidate experience, individuals may be considered for either an Administrative Support-focused role or an Operations & Planning Support-focused role within the General Affairs function. Specific responsibilities will be aligned accordingly. Candidates with strengths in administrative coordination may be aligned to support-focused responsibilities, while those with interest in data tracking and operational coordination may be aligned to operations/planning support functions.
Summary: (Operations)
The General Affairs Specialist I (Operations & Planning Support) provides administrative and coordination support for General Affairs planning and operational activities. This role supports data tracking, vendor coordination, documentation, and office operations to ensure efficient and organized administrative processes.
The position works with internal teams and vendors to support daily operations, maintain accurate records, and assist with process improvements within a dynamic manufacturing environment.
Summary: (Support)
The General Affairs Specialist I (Operations & Planning Support) provides administrative and coordination support for General Affairs planning and operational activities. This role supports data tracking, vendor coordination, documentation, and office operations to ensure efficient and organized administrative processes.
The position works with internal teams and vendors to support daily operations, maintain accurate records, and assist with process improvements within a dynamic manufacturing environment.
Responsibilities: (Operations)
- Assist with data collection and preparation for administrative planning and budgeting activities
- Maintain and update records related to expenses, vendors, and office operations
- Support documentation, tracking, and updates of SOPs, policies, and administrative procedures
- Coordinate with vendors for routine services such as maintenance, supplies, and facility support
- Monitor office supply usage and track inventory trends to support planning and cost control
- Assist with workspace setup, office arrangements, and internal event coordination
- Support implementation of administrative systems and process improvement initiatives
- Maintain accurate data entry and reporting for administrative and operational activities
- Handle internal and external visitors, ensuring a professional and organized experience
- Perform general administrative and ad hoc tasks as assigned
- Maintain cleanliness at work-site in accordance with 5S3R Standards
- Sort, Set in order, Shine, Standardize, Sustain
- Right Location, Right Quantity, Right Container
- Perform other duties as assigned
Responsibilities: (Support)
- Assist with data collection and preparation for administrative planning and budgeting activities
- Maintain and update records related to expenses, vendors, and office operations
- Support documentation, tracking, and updates of SOPs, policies, and administrative procedures
- Coordinate with vendors for routine services such as maintenance, supplies, and facility support
- Monitor office supply usage and track inventory trends to support planning and cost control
- Assist with workspace setup, office arrangements, and internal event coordination
- Support implementation of administrative systems and process improvement initiatives
- Maintain accurate data entry and reporting for administrative and operational activities
- Handle internal and external visitors, ensuring a professional and organized experience
- Perform general administrative and ad hoc tasks as assigned
- Maintain cleanliness at work-site in accordance with 5S3R Standards
- Sort, Set in order, Shine, Standardize, Sustain
- Right Location, Right Quantity, Right Container
- Perform other duties as assigned
Qualifications: (Both)
- Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or related field preferred, or equivalent relevant experience
Experience: (Both)
- 0-2 years of experience in administrative, operations support, or related field
- Internship or prior experience supporting planning, operations, or administrative functions preferred
Work Authorization: (Both)
- Must be legally authorized to work in the United States without sponsorship.
Skills: (Both)
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and accuracy in data and documentation
- Organizational and time management skills
- Effective communication and coordination skills
- Basic analytical and problem-solving ability
- Ability to manage multiple tasks in a fast-paced environment
- Willingness to learn systems, processes, and administrative functions
Physical Requirements: (Both)
- Ability to sit or remain stationary for extended periods while working at a computer
- Ability to use hands and fingers to operate office equipment and computer systems
- Ability to occasionally stand, walk, and move throughout office and facility areas
- Ability to occasionally lift or move office materials, supplies, or equipment
- Ability to perform basic physical movements such as reaching, bending, or light lifting
Work Environment: (Both)
- Primarily office-based environment within a manufacturing facility
- Frequent use of computer systems, including administrative or ERP tools
- Regular interaction with internal teams, vendors, and visitors
- Occasional exposure to operational areas requiring adherence to safety protocols and PPE requirements
- Fast-paced, dynamic environment requiring coordination across multiple tasks and priorities
HL-GA Battery Company is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.